This position is open to internal candidates only. External candidates will not be reviewed or considered.

Salary/Position Classification

• $64,800+ annual, Exempt
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position is responsible for financial reporting and budgeting for Flight Operations along with special projects and reporting. This position will prepare financial information and analysis to assist with budgeting and forecasting financial and strategic plans. This position will work closely with Flight Operations and the Director of Fiscal Affairs to remain informed on what is happening in the college and provide support to the Director of Fiscal Affairs.

Flight Operations operates very much like a business and is a large part of Aerospace’s overall budget. This position will be critical to the success of ensuring that this department is monitored and is able to react to potential fluctuations in expectations within a timely manner.

Duties & Responsibilities

• Budget Preparation, Development and Implementation:
  • Develop annual budgets and financial reports that support the college’s strategic decision-making process.
  • Prepare of the overall budget for Flight Operations and ensure there are sufficient funds to also cover the needs of the college and University’s support units for those departments.
  • Coordinate subsidiary budgets to ensure overall budget is all-inclusive and adequate funding will be available provided budgeted revenue, personnel and operating expenditure levels are maintained. Budgets are to be completed and submitted within established guidelines.
  • Input budget and salary information into PeopleSoft accurately to ensure budgets are established properly and employees are paid correctly at the start of the new fiscal year.
  • Calculate training rates and cost center rates to be charged based on the budgeted flight hours and ensure all are in line with historical data or have justification/reasoning for deviations.
  • Monitor revenue and expenditure trends to ensure compliance with budgeted and forecasted revenue and expenditures. Inform departments of discrepancies that may impact their budget and work on plans for modifications as needed. 
•  Financial Analysis:
  • Analyze financial data for trends to support decision making, including identifying trends throughout the year and making recommendations to the Director of Fiscal Affairs and Director of Flight Operations 
  • Forecast future fiscal requirements based on historical analysis and other parameters provided by the director/department head. Also use current knowledge of trends to adjust plans and expectations to ensure they are realistic.
  • Analyze and make recommendations related to operations, budget, processes and procedures, etc., based on historical data, new information and projections.
  • Provide historical analysis of revenue and expenses for Flight Operations and analyze impact on future projections.
  • Prepare financial reports, graphs and analytical summaries to assist in strategic decision making including assisting with the business plans for the college as a whole.
  • Analyze, communicate and provide recommendations based on financial data to the appropriate parties in regards to the Recharge Centers, FAA Testing Center, Aviators Corner and Publications and Flight Operations.
  • Provide appropriate backup & audit trail for any financial activity related to Flight Operations with the goal of any internal or external audit resulting in an unqualified opinion.
  • Summarize complex financial data and provide easy to understand analysis and recommendations. Meet with departments to discuss how they are doing financially, what insight they have on items that may impact the budget, and analyze the impact and/or need for any potential changes.
• Administrative and Accounting Duties:
  • Review numerous payroll documents to ensure pay and funding is correct.
  • Process & verify payments in a timely manner with care taken to insure amounts are correct and funding is correct. Also ensure that purchases are made in compliance with Payment and Procurement Services processes and procedures.
  • Liaison with Payment & Procurement Services, Budget Office, Resource Planning and Allocation, etc.
  • Record and report transactions within theories and principles of accounting.
  • Process internal and external billings related to Aerospace operations.
  • Analyze and monitor expenditures and revenues. o Identify, research & resolve accounting discrepancies, making corrections as needed. • Recommend processes and serve as subject matter expert in college’s policies and procedures.
  • Be proactive and recognize when processes and procedures may need to be adjusted based on changes in circumstances and also those that may impact internal controls.
  • Make updates/adjustments to AIMS to ensure billing parameters are appropriate.
  • Support in coordinating the financial aspect of purchasing and selling aircraft to ensure we are in compliance with procedures, have all documentation needed, and financing available when needed with the Director of Fiscal Affairs
  • Manage the fuel and maintenance recharge centers to determine rates and work with Central Administration on obtaining approvals to adjust rates and providing reasoning when needed.
  • Prepare special reports, graphs, and analytical summaries to assist in the decision making process.
  • Manage student billings and payments to ensure correct rates are charged and 3rd party billings are completed and received
  • Work with student billings.
    • Discuss charges with students.
    • Place students on arrangements.
    • Prepare the AIMS transfer file as needed. 
• Supervisory:
  • Monitor and support staff functions and help allocate workload as needed with employee(s) supervised.
  • Supervise, interview, hire and train staff as necessary.
  • Define and communicate duties to employees supervised, to meet the day-to-day operations of the department/college. 
•  Special projects and other duties: Work on special projects as required. 

Required Competencies

• Excellent written and verbal communications skills.
• Great interpersonal skills.
• Ability to work independently and as a team.
• Ability to lead and motivate your team.
• Extensive knowledge of Microsoft Excel.
• Background in Accounting and Finance

Minimum Requirements

• Bachelor’s degree in Accounting or Business Administration with emphasis in accounting.
• Five years experience with accounting and finance.
• Experience with Microsoft Office, including Word, PowerPoint, Outlook, as well as advanced level Excel skills.
• Experience the aerospace/aviation industry.
• Experience with AIMS.
• Experience with PeopleSoft: HRMS and Finance Modules.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• 1 year supervisory experience.
• Master’s degree in Accounting and/or CPA.
• Experience working with UND Policies and Procedures.
• Experience working the UND Grants and Contracts, Accounting, and Purchasing.

To Apply

Submit application material by closing date for the position.