Position Title: Program Coord
Employee Classification: Program Coord
College/Division: New Mexico Dept of Agriculture
Department: 180651-NMDA AG PGMS AND RESOURCES DIV
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $16.61
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Non-Exempt
Summary: The New Mexico Department of Agriculture (NMDA) works for the benefit of the state’s citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform, and fair marketplace, and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department’s mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico, we contribute to the safest and most affordable, and nutritious food supply on the globe.
NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico’s food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity and affirmative action employer.
Classification Summary:
Plans and coordinates the day-to-day fiscal, administrative, and operational activities of a narrowly defined funded program/project or set of funded activities. The program/project is usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a discreetly funded subset of an integrated, grant-funded program activity.Provides administrative support in the development, implementation, and marketing of program/project function.
Classification Standard Duties:
Programs are usually self-funded and/or grant-funded from a major funding source or series of funding sources. Duties typically include grant planning and administration, budget management and control, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.Serves as a principal liaison between students, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution. Coordinates activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of program objectives. Monitors and administers program/project revenues and expenses; may develop or participate in the development of funding proposals for the program. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program. Collects and analyzes data; prepares scheduled and special reports; maintains program/project records and statistical information. Performs or delegates clerical and administrative support tasks, including creation, typing, and editing of program correspondence, purchasing documents, reports, program handbooks, and other publications. Assists with grant and/or proposal writing as appropriate to the objectives and funding nature of the program; may participate in other fundraising activities. May perform specialized activities of a programmatic nature in direct support of the accomplishment of program objectives and protocol.Oversees the supervision of personnel which includes: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution;evaluates performance and makes recommendations for personnel actions;motivates employees to achieve peak productivity and performance. Performs miscellaneous job-related duties as assigned.
Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:No previous work experience required.; Equivalency:An Associate's degree and two (2) years of related experience; or, four (4) years of related experience may substitute for the Bachelor's degree.; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of communication principles, media, and marketing techniques. Knowledge of finance, accounting, budgeting, and cost control procedures.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of personal computers and related software applications. Records maintenance skills. Skill in organizing resources and establishing priorities. Advanced writing and editorial skills. Clerical, word processing, and/or office skills.; ABILITIES:Ability to interact with students, faculty and/or staff in a team environment. Ability to gather and analyze statistical data and generate reports. Ability to lead and train staff and/or students. Ability to make administrative/procedural decisions and judgments. Ability to coordinate and organize meetings and/or special events.
Job Duties and Responsibilities
The program coordinator will serve as a member of an interdisciplinary team to support the successful delivery of the division's portfolio of programs. The position will be responsible for interfacing with grant and program recipients and for the efficient and effective delivery of program funds. The position will work with a program specialist and another program coordinator to ensure division program funds are spent in service of meeting program goals, objectives, deliverables. The position will also provide support in identifying other funding opportunities to support division goals, reporting and data collection as needed, training internal and external constituents, etc. The position will support creation of informational presentations and resource materials in collaboration with other division staff.
Preferred Qualifications
Special Requirements of the Position
This position will have responsibilities of statewide significance and may be responsible for occasional travel in-state, and out-of-state as needed, including overnight travel.
A Cover Letter is required.
Unofficial Transcripts are required unless qualified based on equivalency.
Department Contact: Cheryl Mason-Herrera, 646-7523,cmason@nmda.nmsu.edu
Contingent Upon Funding: Contingent upon funding
Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.