Position Title: Academic Advisor
Employee Classification: Acad Advisor
College/Division: DACC Dona Ana CC
Department: 941600-DACC ADVISING SVCS
Internal or External Search: External - Open to all applicants
Location: Doña Ana Community College
Offsite Location (if applicable): Espina Campus
Target Hourly/Salary Rate: $43,908.80 - $54,885.74 (Commensurate with qualifications.)
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Exempt
Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Classification Summary:
Provides academic advisement for prospective, current, and former students within a specified undergraduate academic department or equivalent unit of a college. Assesses academic level,attends to student inquiries, assists in problem resolution, and advises on program changes, and in the development of academic plans and schedules. Analyzes applications, transfer evaluations, and transcripts for entry and exit from the university. Maintains appropriate records. May establish programs for target recruitment and retention and develop program and marketing materials.
Classification Standard Duties:
Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other sources. Reviews transcripts to ensure eligibility for admission to a specific college or program including evaluation of transfer credits and applicability of academic credit to program requirements. Initiates and maintains individual student files updating and evaluating as new information is received. Reviews student files to ensure deadlines are met for completing graduation requirements such as coursework requirements, theses, comprehensive examinations, and other specific program requirements. Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems. Reviews student grade reports each semester to determine probation and/or suspension based on academic regulations of university; notifies and places students on probation or suspension; returns students to regular status after sufficient progress is made. Prepares written communications in support of recruitment efforts; attends and participates in orientation and information dissemination sessions. Assists students in the selection of appropriate courses and concentrations in terms of students' stated preferences. Assists faculty advisement, athletic coaches, and other counseling personnel by providing records, evaluations, interpretations, and other requested data, recommendations, and conclusions. Performs supplemental administrative activities such as scheduling meetings, securing requested information, and verifying and maintaining computerized data files. May assist in proctoring examinations and other qualifying requirements or activities required by the college or department. May supervise lower graded staff and student employees; may participate in training and evaluative sessions and recommend methods to improve advisement activities.
Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:No previous work experience required.; Equivalency:None; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of academic standards governing student probation, suspension, and/or expulsion. Knowledge of student recruitment and retention issues.; SKILLS:Records maintenance skills.; ABILITIES:Ability to gather data, compile information, and prepare reports. Ability to communicate effectively, both orally and in writing. Ability to use independent judgment and to manage and impart confidential information. Ability to maintain calendars and schedule appointments. Ability to analyze and solve problems. Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements. Ability to evaluate student transcripts and/or records.
Job Duties and Responsibilities
• Advises students in-person, virtually and by phone in academic advising sessions.
• Provides professional academic advising for regularly admitted, prospective, and transfer college students.
• Provides specialized academic advising for dual credit and early college high school students within DACC’s service area.
• Participates in new student orientations, college committees and various events as assigned by unit and division.
• Participates in campus-wide retention and student success initiatives including early alert interventions, enrollment outreach, early performance grade outreach and graduation campaigns.
• Analyzes applications, test scores, student data and transcripts for entry or exit to the college and assists students to develop academic plans and schedules within the context of a career pathway.
• Analyzes degree audits to certify degree and certificate completion.
• Position requires minimal travel to high school campuses within DACC’s service area.
Preferred Qualifications
• Evidence of experience advising students in higher education or secondary education
• Evidence in application materials of effective communication
• Evidence in application materials of effective problem solving
• Evidence in application materials of high attention to detail
• Evidence in application materials of motivation
Special Requirements of the Position
Department Contact: McKenna Garcia, 575-527-7550, mcgarcia@dacc.nmsu.edu
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: Working from 5pm-6pm may be required on a rotating schedule with team.
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.