Position Title: Data Management Specialist
Employee Classification: Data Management Specialist
College/Division: Student Success & Enroll Management
Department: 521450-UNIVERSITY STUDENT RECORDS OFFICE
Internal or External Search: External - Open to all applicants
Location: Remote
Offsite Location (if applicable): Primarily employees home
Target Hourly/Salary Rate: $43,908.80 -Commensurate with qualifications
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Exempt
Summary: New Mexico State University is looking to fill a Data Management Specialist for our University Student Records Office. 12 month, Full time position, with benefits (including health insurance and retirement benefits). Bachelor’s degree in related field and one (1) year of related experience required. NMSU is an Equal Opportunity and Affirmative Action Employer.
Classification Summary:
Under general direction, responsible for coordination of the collection, maintenance, analysis and distribution of administrative information used to produce university reports and special project reports which require analysis and comparison.
Classification Standard Duties:
Assumes general responsibility for the collecting, editing, processing, and distribution of data required in the university data information systems. Assumes direct responsibility for the collection, editing, processing and distribution of several university administrative information system through a liaison role with academic and administrative offices and data-processing personnel. Consults with academic and administrative departments concerning the importance of data requirements, and aids in providing feedback information to them. Provides assistance in the preparation of special analyses and reports to the university administration and various departments. Recommends and implements new operating methods to improve data flow, collection, editing, processing and distribution. Recommends and implements new standards and procedures for administrative information. Assists in the design, development and implementation of computerized data files and information systems within the university administration. Performs related work as required.
Required Education, Experience, Certification/License, Equivalency
Required Education:Bachelor's degree in a related field.; Required Experience:One (1) year of experience related to the standard duties as outlined.; Equivalency:None; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of university and department policies and procedures. Knowledge of the principles and practices of organization and administration; principles of supervision, training and performance evaluation. Knowledge of laboratory and field research; university structure and function.; SKILLS:short- and long-term planning; problem analysis and resolution; report preparation and presentation; interpersonal and organizational communication, both oral and written.; ABILITIES:Ability to direct, evaluate, train and supervise the work of assigned personnel; develop and maintain effective working relationships; maintain accurate and orderly records; use independent judgment and initiative; organize and direct activities; analyze and evaluate information; respond quickly to requests from university administrators, legislators and stakeholders; communicate verbally and in writing about technical topics to general audience.
Job Duties and Responsibilities
Encode additions and changes to all degree programs in the NMSU system. Assists end users with degree certification and exception processing. Responds to system-wide activities associated with maintenance of degree audits, degree plans, degree maps, and degree certification. May issue security access and provides training to end users. Serves as consultant to all end users of degree audits and degree certifications; providing advice and assistance to the departments, colleges, student service units, and students. Understand parallels and differences between Banner, Catalog and Audit coding and functionality. Perform miscellaneous job related duties as assigned.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Gabrielle Martinez, 575-646-6023, gdmart@nmsu.edu
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.