Position Title: Business Operations Specialist
Employee Classification: Business Operations Specialist
College/Division: Agricultural,Consumer & Env Sci Col
Department: 300100-AG AND HOME ECON COL BUS RES PLNG
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: 19.28
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Non-Exempt
Summary: We are seeking a candidate to oversee the business office operations related to the initiation, processing, and managing of all fiscal transactions for the College of ACES/Business & Resource Planning Office.
Classification Summary:
Responsible for overseeing business operations support in individual or multiple program area(s). Responsibilities may include, but are not limited to, the development and execution of management processes, training and education on standard requirements and methods, creating models to improve business decisions, personnel functions, labor and/or cost reporting, document editing, process quality control, pricing, tracking and management of documentation and/or automated processes.
Classification Standard Duties:
As appropriate may develop or assist in the development and maintenance of business reporting and management tools/processes. May supervise regular or temporary staff. Responsible for supervising business process transactions to ensure timely and accurate processing. May oversee and/or assist, as appropriate, in areas such as business finance, planning, scheduling, contractual compliance, cost management, and proposal support.
Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Four (4) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of general business principles and/or procedures. Knowledge of marketing strategies, processes, and available resources.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of computers, preferably in a PC, Windows-based operating environment. Employee development and performance management skills.; ABILITIES:Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing.
Job Duties and Responsibilities
** PLEASE INCLUDE A TRANSCRIPT IF USING EDUCATION TO QUALIFY FOR THE POSITION, MAKE SURE TO INCLUDE ALL WORK EXPERIENCE ON THE APPLICATION. **
• Develop training materials to assist department level fiscal assistants
• Prepare close out procedures for grants and contracts
• Review, approve and process transactions presented by departmental fiscal staff. This includes payment requests, direct pays, travel expense reimbursements, requisitions, purchase orders, professional service contracts, budget entries, journal vouchers, and foundation transactions.
• This position will also approve and process procurement card transactions and related procurement card account statements.
• This position will be point of contact for departmental fiscal staff for guidance related to business policy, procedure, and practice.
Preferred Qualifications
Knowledge of governmental accounting standards, working knowledge of on line real time accounting systems and techniques specifically in Windows based operating environment, strong interpersonal and communication skills and application of those skills to a wide range of system users.
Special Requirements of the Position
Department Contact: Tim Nesbitt, 575-646-4646, tnesbitt@nmsu.edu
Contingent Upon Funding: Contingent upon funding
Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule: May work evenings or weekends
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.