Position Title: Business Operations Specialist
Employee Classification: Business Operations Specialist
College/Division: Administration and Finance
Department: 530410-SPONSORED PROJECTS ACCOUNTING
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $19.28
Appointment Full-time Equivalency: 1.0
Exempt or Non-Exempt: Non-Exempt
Summary: NMSU’s Sponsored Projects Accounting office is seeking a Business Operations Specialist to support sponsored award billing and collections, maintain research AR in Banner, track award terms, and assist with audits and document management. Join a detail-oriented team that helps advance NMSU’s research mission.
Classification Summary:
Responsible for overseeing business operations support in individual or multiple program area(s). Responsibilities may include, but are not limited to, the development and execution of management processes, training and education on standard requirements and methods, creating models to improve business decisions, personnel functions, labor and/or cost reporting, document editing, process quality control, pricing, tracking and management of documentation and/or automated processes.
Classification Standard Duties:
As appropriate may develop or assist in the development and maintenance of business reporting and management tools/processes. May supervise regular or temporary staff. Responsible for supervising business process transactions to ensure timely and accurate processing. May oversee and/or assist, as appropriate, in areas such as business finance, planning, scheduling, contractual compliance, cost management, and proposal support.
Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Four (4) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:
Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of general business principles and/or procedures. Knowledge of marketing strategies, processes, and available resources.; SKILLS:Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Skill in the use of computers, preferably in a PC, Windows-based operating environment. Employee development and performance management skills.; ABILITIES:Ability to develop and maintain recordkeeping systems and procedures. Ability to communicate effectively, both orally and in writing.
Job Duties and Responsibilities
Responsible for the administration of sponsored awards collections efforts, Banner Research Accounting Accounts Receivable module management, year-end receivable analysis and sponsored awards term tracking. Restricted awards document management/destruction of expired awards per state guidelines. Assist with payment processing, letter of credit draw tracking, audit requests.
Preferred Qualifications
Special Requirements of the Position
Department Contact: Margarita Fraga, margarod@nmsu.edu
Contingent Upon Funding: Not Applicable
Bargaining Unit Eligibility:
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.