Department Contact: Dr. Anowar Islam, 575-646-3406, maislam@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: The department of Extension Plant Sciences (EPS) invites you to apply for the position of Admin Asst, Inter. EPS strives to bring strong Extension programs to the largest agricultural commodity areas in the state.
Position Details
Position Title: Administrative Assistant Intermediate
College/Division: Cooperative Extension Service
Department: 311200-EXTENSN PLANT SCIENCES
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: The position provides comprehensive administrative and secretarial support, including answering phones, greeting visitors, and handling or referring inquiries. Responsibilities include scheduling and coordinating meetings, events, interviews, and travel arrangements, as well as preparing correspondence, reports, meeting agendas, and minutes. The role serves as a liaison with other departments to resolve day-to-day operational issues, which may include issuing work orders and coordinating with facilities. Additional duties include assisting with budget preparation and reconciliation, reconciling purchase cards, managing office supplies and requisitions, maintaining databases and records, assisting with the distribution of marketing materials and compiling internal reports. The position also supports management with problem-solving, project coordination, and goal implementation, manages financial transactions as needed, and implements updates to the department’s website. This position manages office work-study students, tracking their time and tasks. Other related administrative duties may be performed as assigned.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
**If you are using the completion of a post-secondary degree or certification to substitute for years of experience, please attach your transcript/certification to the application.**
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.