Department Contact: Stephanie Schumacher, 575-646-1590, sschum@nmsu.edu

Internal or External Search: External - Open to all applicants

Advertising Summary: The Office of Vice President for Research, Creativity and Economic Development with New Mexico State University seeks applicants for the Administrative Assistant Special Executive position.

Position Details

Position Title: Administrative Assistant Special Executive

College/Division: Research, Creativity and ED

Department: 470001-RESEARCH, CREATIVITY AND ED

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: Commensurate with Qualifications

Appointment Full-time Equivalency: 1.0

FLSA Status: Exempt

Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Not Applicable

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: N/A

Job Duties and Responsibilities: This position provides high level administrative and operational support within the Office of the Vice President for Research, Creativity, and Economic Development (RCED). The role supports day to day office functions and assists in coordinating administrative, financial, and operational activities in alignment with University policies and procedures. Responsibilities include assisting with the development and implementation of internal processes, preparing correspondence and reports, and supporting communication with internal and external stakeholders. The position may represent RCED at meetings and serve on University committees as assigned.
As Executive Administrative Assistant to the Vice President for Research, this role is responsible for complex calendar management, meeting coordination, and scheduling to ensure efficient use of executive time. The position serves as a primary administrative point of contact, managing correspondence, screening communications, and prioritizing requests to ensure timely and appropriate responses.
The role supports executive decision making by gathering and organizing information, preparing briefing materials, maintaining records, and distributing relevant documentation. This position also assists with coordination of research and administrative projects by tracking timelines, supporting communication among stakeholders, and ensuring deliverables are met in accordance with established schedules and guidelines.

Qualifications

Required Education and Experience: 
Associate's Degree + 2 years of relevant experience or a Bachelor's degree.

Equivalent Qualifications: 

Preferred Qualifications: 
N/A

Special Certification/Licensure: 
N/A

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.