Department Contact: Zaira Falliner, 575-571-5198, zfalline@nmsu.edu
Internal or External Search: Internal - Open to Regular NMSU employees only (temporary/Term employees not eligible)
Advertising Summary: NMSU HeadStart serving Dona Ana County is in need of an Admin Assistant III to support our 5 campuses and 11 classrooms in multiple southern NM towns.
Position Details
Position Title: Administrative Assistant III
College/Division: College of Hlth, Educ & Soc Trans
Department: 350450-DONA ANA HEADSTART PGM
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Contingent upon external funding
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Assist and oversee campus coordination of material and supply ordering, receiving, and distribution; scheduling of events and logistical arrangements for PD days; main office inventory; delivery of needed materials to all 11 classroom locations; oversees and coordinates with external vendors at site locations; troubleshooting various issues; acts as liaison between teaching staff and leadership; tracking leave requests; responsible for activity calendar and event scheduling; coordinates and tracks all ECECD background checks specific to our funding; assists with onboarding of new hires; problem resolution; serves as primary office contact; assists with day to day operational oversight; provides administrative functions such as file management, data entry, document preparation, and maintains personnel files.
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Previous experience in HeadStart program.
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed indoors.
Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.