Department Contact: McKenna Garcia, 575-527-7550, mcgarcia@dacc.nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: DACC, a responsive, accessible, comprehensive, learning-centered community college that provides education opportunities to a diverse community of learners is inviting candidates to apply for the following vacant position:
Position Details
Position Title: Fiscal Assistant Senior
College/Division: DACC Dona Ana CC
Department: 941210-DACC ACCOUNTING SVCS
Location: Doña Ana Community College
Offsite Location (if applicable):
Target Hourly/Salary Rate: $ 17.85
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: • Prepare monthly reconciliations of grant, scholarship, and gift accounts
• Obtain and submit expense supporting documentation for grant billings
• Prepare and distribute monthly grant activity reports to Principal Investigators and college administrators
• Process electronic labor distributions, labor personnel action forms, journal vouchers, and purchase requisitions on grant indices
• Monitor grant expenditures to ensure purchases and travel are completed on time and funds are spent in accordance with award budgets
• Assist the Grant Accountant with year-end processes, including closing out grants and submitting final expenditure reports
• Reconcile PCards for departments, confirming all required documentation is included
• Process travel authorizations and reimbursements.
• Assist departments with fiscal compliance, communications, and PCard and AggieMart training
• Work within Excel, COGNOS, EPrint, and the Aggie Service Desk
Qualifications
Required Education and Experience:
High School diploma + 3 years of relevant experience or an Associate’s
Degree + 1 year of relevant experience.
Equivalent Qualifications:
Preferred Qualifications:
Special Certification/Licensure:
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.