Employment Status: Permanent, full time
Days & Hours of Work: Monday to Friday, totalling 38 hours per week
Competitive Salary: Band 8 - $133,367 - $149,592 p.a (dependent on experience) + 12% superannuation
Location: Corporate Centre in Sandringham

About Us:

We are a passionate organisation, connected in our shared goal to be ‘sector leading’ in all that we do for the community and each other. Home to over 100,000 residents, Bayside City Council's enduring purpose is building extraordinary places, thriving communities, and better futures.

Bayside Council is an equal-opportunity employer committed to providing an accessible and safe working environment that embraces and values child safety, diversity, and inclusion. Our organisational strategy is made up of three priorities and we consider these in everything we do: Diversity, Equity & Inclusion, Customer Experience and Results Matter.

We want everyone to be as proud of what we are achieving – and excited about our future – as we are, and we are committed to working together to achieve this.

About the Role:

Bayside City Council is seeking a highly motivated Coordinator Information Transformation to lead the continuous improvement of our data and information storage and records management. This role involves transitioning physical records to digital storage, managing data standards, security, and compliance with legislative requirements, and spearheading the integration of existing records management systems. Additionally, the role will involve leading the migration and classification of data held on shared drives to SharePoint

You will be responsible for:

• Transitioning current physical records to digital storage.
• Management of the Council EDRMS including retention and destruction.
• Migration and Classification of data in all systems.
• Provide a roadmap for Information Management and Transformation at Bayside.

Key Selection Criteria:

To be successful in this role, you will bring the following skills and competencies:

• Tertiary qualifications, bachelor’s and/or master’s degree in information technology, data management, or a related field.
•  Substantial experience in Records Management and or archives management, preferably in Local Government, including experience administering and configuring computerised records management systems.
• Transformation, change and strategy implementation experience. Previous experience with Sharepoint and/or OpenText Content Manager required.
• Experience in working within a technical team for the delivery of transformation projects and systems implementation.
• Strong understanding of data and records management legislation and compliance requirements for public sector agencies.

Mandatory pre-employment requirements:

• Be willing to undergo and complete a satisfactory criminal history check.
• Provide or obtain an employment-based Working with Children check.

What we can offer you in return: 

• A work life/balance through flexible and hybrid working arrangements.
• Generous leave provisions, including accrued time off, parental leave, three days of wellbeing leave per year, cultural and ceremonial leave, gender affirmation leave, plus the ability to purchase up to four weeks additional leave per year.
• Dedicated Staff Wellbeing programs, events and gym membership discounts.
• Learning and development opportunities so our people can grow and thrive.
• A Parkland surrounded office that is only short 500m stroll to the beach.
• Free onsite staff parking plus hybrid vehicles that employees can book for work related travel.

If you are ready to be part of our incredible organisation, and you think this role is the right fit for you, then we look forward to finding out more about you and what you would bring to this role.

How to apply:

1. To discover more about the role and responsibilities review the Position Description.
2. Provide a cover letter responding to the Key Selection Criteria and what has motivated you to apply for this role.
3. Click Apply to submit your application.PageUp Internal Job Board
4. If you require reasonable adjustment at any point throughout the recruitment process, then please do let us know by contacting the listed Hiring Manager.

Applications close: Monday 30 June, 11:55pm

Please note - Shortlisting will commence prior to the closing date so we encourage you to submit your application as soon as possible.

If you would like to learn more about this opportunity or have any questions, please contact Julian Adler, Chief Information Officer on 03 9599 4349 or via email jadler@bayside.vic.gov.au

Bayside City Council prides itself on its values of Respect Each Other, Own It, Work Together and Find Better Ways.

Bayside City Council proudly acknowledges the Bunurong People of the Kulin Nation as the Traditional Owners and Custodians of this land, and we pay our respects to their Elders, past, present and emerging as well as all Aboriginal or Torres Strait Islander community members with us today.

We are an equal opportunity employer committed to an equitable, diverse and socially inclusive work environment. We actively encourage applicants with Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQA+ people and people from culturally diverse backgrounds to apply for this opportunity.