Working Title: Fiscal Specialist - School of Theatre and Dance

State Role Title: Admin and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Visual and Performing Arts

Department: 100019 - School Theatre and Dance

Pay Rate: Maximum Starting

Specify Range or Amount: $41,919

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/06/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Theatre & Dance at James Madison University (JMU) is accepting applications for a Fiscal Specialist. This full-time position supports the Theatre & Dance department and the Office of Creative Propulsion by processing, analyzing and reporting on departmental budgets and financial transactions. The primary and ongoing responsibilities include budgeting, guest artist contracts, expense reconciliations, vendor payments, assisting faculty and staff with payment requests and travel reimbursements, and record-keeping.

Duties and Responsibilities:

• Manage multiple budgets for the School of Theatre and Dance academic department, theatre and dance production, scholarships and foundations, and the College of Visual and Performing Arts Office of Creative Propulsion.
• Initiate guest artist contracts and coordinate guest artist residencies with appropriate School of Theatre and Dance faculty and staff.
• Oversee departmental spending on hourly-wage labor, including student employees and students eligible for federal work study.
• Code, reconcile, analyze department expenditures, including but not limited to travel reimbursements, vendor payments, small purchase credit card transactions, and budget requests to the university.
• Ensure financial compliance with university policies and procedures.
• Maintain detailed spreadsheets of department and program spending, distribute documents for approvals, respond to inquiries and track budget adjustments as needed.
• Maintain detailed and organized financial records.
• Provide financial training and guidance to departmental faculty and staff.
• Serve as point of contact for communication with university financial departments.

Qualifications:

Required Qualifications
• Knowledge of accounting principles
• Proficiency with Microsoft Excel and Excel formulas
• Experience creating, managing and analyzing spreadsheets and databases
• Strong attention to detail and accuracy
• Excellent written and oral communication skills
• Excellent customer service skills
• Ability to work both independently and collaboratively with a diverse group of co-workers and university affiliates

Additional Consideration
• Experience using the PeopleSoft financial information system and/or other integrated financial platforms is beneficial but not required
• Familiarity with state government financial policies
• Experience designing/maintaining budgets
• Prior experience within an arts organization or academic administrative environment

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.