Working Title: Administrative and Program Support Assistant (Part-Time)

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Academic Affairs Unit

Department: 100147 - Honors College

Pay Rate: Hourly

Specify Range or Amount: $19 - $21 / hour

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 12/11/2024

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The Honors College at James Madison University seeks a part-time administrative professional to support the College's operations, admissions processes, data management, and record keeping. The position requires a highly organized, detail-oriented individual with excellent communication skills who can effectively manage various administrative tasks, collaborate effectively, and provide excellent customer service to a broad range of stakeholders, including faculty, staff, and current and prospective students.

Duties and Responsibilities:

• Front-office coverage: Answer telephones, greet customers that enter the office, and manage shared email inboxes and calendars. Train and coordinate student office assistant schedules.
• Admissions support: Manage data and communications related to Honors College admissions process.
• Academic Records: Manage data and processes for student capstone submissions and other academic records.
• Departmental purchasing and travel: Complete departmental purchasing and maintain related records. Process travel requests and reimbursements.
• Internal grant and scholarship distribution. Manage distribution of small grants for students, course enhancement and professional development grants for faculty, and departmental scholarships.
• Perform other duties as assigned to support the needs of the college.

Qualifications:

Required:
• Working knowledge of Microsoft Office, particularly Microsoft Word and Excel
• Strong verbal and written communication skills
• Strong interpersonal skills
• Excellent customer service skills
• Ability to operate standard office equipment
• Ability to multi-task and prioritize work

Additional Considerations:
• Knowledge of standard office administrative practices and procedures
• Knowledge of JMU expenditures guidelines and limitations for travel and procurement
• Demonstrated ability to learn and follow policies and procedures
• Experience with the following JMU systems: SA, SPCC, eVA, HRMS, Cascade, AiM, EMS

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.