Working Title: Fiscal and Administrative Specialist, Office of Faculty Success (Part-Time)

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Faculty and Curriculum

Department: 100580 - Faculty Success

Pay Band: 3

Pay Rate: Hourly

Specify Range or Amount: $18 - $21 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 4/8/2026

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

We are inviting applications for a part-time Fiscal & Administrative Support Specialist position to support the Office of Faculty Success. Duties will include fiscal and budgetary tasks related to department purchases and travel-related expenditures, reconciliation of small purchase cards, order entry through eVA, and providing administrative, customer service and reception support for the Office of Faculty Success.

• Part-time, 12-month wage position
• On-campus in-person position (reception "front" office environment setting)
• Approximately 25-28 hours of work per week throughout the year
• Work hours are typically during business hours of 8 am - 5 pm
• Working on average 5-8 hours per weekday (Monday-Friday)
• One-hour lunch break

Duties and Responsibilities:

Provides Fiscal Support

• Works to assure the budget reflects mission, vision, and core priorities.
• Provides fiscal support, monitors financial accounts, and maintains a small purchase credit card (SPCC)
• Coordinates with leadership to process travel preauthorizations, expenditures, and reimbursements, etc. through Chrome River, etc.
• Purchases department supplies and submits orders through the state ordering system (eVA)
• Manages employment paperwork (MOUs, position descriptions, etc.) for new hires, including use of Adobe Sign for signatures and data entry in the ePAR system
• Supports Skilled Services Contracts with guest speakers for programs
• Coordinates with the Office Manager on catering needs

Provides Administrative Support

• Coordinates with the Office Manager to make website updates utilizing Cascade (a content management software)
• Completes administrative tasks as assigned to include scheduling, setting up virtual meetings, and creating marketing materials
• Provides customer service and reception support
• Provides day-of-support for events including setup, check-in, and cleanup
• Other duties as assigned

Reports to the Assistant Director of Operations and Adjunct Support, Faculty Success.

Qualifications:

Required

• A general understanding of basic accounting procedures for budget maintenance
• Ability to work independently as well as be a good team member
• Ability to process detailed work with accuracy and efficiency
• Ability to appropriately handle confidential information
• Excellent customer service and people skills to provide a welcoming environment
• Knowledge of basic office practices
• Must be available to work 25 – 28 hours per week during our weekday office hours
• Proficiency with computers and software applications such as MS Office / 365
• Strong verbal and written communication skills
• Strong interpersonal and leadership skills

Additional Considerations

• Ability to learn technology applications quickly
• Experience working with data entry
• Experience working with web applications
• Experience with social media and creating marketing materials is a plus
• Previous fiscal, office & receptionist experience
• Proficiency in Windows applications, both PC and Mac environments
• Proficiency with M365 (MS Office Suite)

Additional Posting Information:

Note: You will be required to submit a cover letter and resume and provide 3 references with this application.

Please refer to our websites https://www.jmu.edu/faculty/faculty-success/index.shtml and www.jmu.edu/cfi/ for more information about our us.

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.