Job Summary/Basic Functions

We have an exciting opportunity to join our team as a Project Coordinator for Continuing & Professional Studies. The Project Coordinator for Continuing & Professional Studies is responsible for assisting in the implementation of programs at varying levels. This person will oversee the delivery of client and community programs. Specifically, this role will:

• Assist with day-to-day operations in various programs under Continuing and Professional Studies department of UMW;
  
• Communicates with students/participants for transcripts and troubleshooting in registration software and LMS;
  
• Communicates with marketing for effective and accurate distribution of information;
  
• Communicates with faculty to gather needs;
  
• Prepares/maintains/organizes schedule for programs;
  
• Coordinates day-of event activities;
  
• Be present for contracted faculty sessions;
  
• Communicates course information with the Registrar;
  
• Distribute end of course surveys and communicate results with faculty;
  
• Prepare document forms for faculty payment;
  
• Use technology to ensure projects are timely, accurate, and complete;
  
• Provide administrative support as needed;
  
• Monitors enrollment in courses/workshops/seminars/sessions;
  
• Review and assist in evaluation procedures;
  
• Maintain records and recommend procedural changes for efficiency;
  
• Assist in document preparation;
  
• Other duties as assigned.

Required KSAs/Competencies/Qualifications

• Client service-orientation, interpersonal and communication skills written and verbal
  
• Ability to work within a complex organizational structure with a demonstrated ability to lead informally
  
• Organizational ability and attention to detail are a must
  
• Ability to devise solutions to process challenges and administrative issues
  
• Ability to work independently to drive results on schedule and within scope
  
• Interest in implementing new systems and procedures and evaluate the effectiveness of such procedures
  
• Ability to plan, assign, and/or evaluate the work of others
  
  

Required Experience:

• General administrative functions including business writing, basic budgeting, and proficient operation of MS Office tools, office equipment such as copy, fax, scan
• Academic or training and development exposure

Additional Considerations:

This position requires a flexible schedule. The ideal candidate will possess:

• Bachelor’s degree
• Ability to direct or organize program activities
• Knowledge of marketing principles, including promotion and public relations
• Experience in development and design of training materials
• Ability to think creatively
• Understanding of project management principles