Title: Procurement Operations Coordinator

Employee Status: Temporary Full Time

Work From Home Option: Hybrid - 2 Days/Week (40% Remote)

FLSA Status: Non-Exempt

Job Overview:

Reports to the Procurement Operations Administrator and Senior Director of Procurement; works collaboratively with Procurement / Legal staff and other departments to prepare and maintain high-quality, consistent, and accurate purchase orders and other procurement documents within the Ariba / SAP system. Responsible for assisting with procurement process administration and reporting. Will be the backup supervisor of the vendor database. Provides efficient organization to the Procurement Office workflow. Performs duties assigned by Procurement / Finance/ Legal staff relative to daily routine and individual projects in a manner independent of close supervision.

Essential Functions:

• The proceeding duties are representative of the assignments performed by this position and are not intended to be inclusive:
  • Assist the department with costumer relationship duties such as answering phones, responding to emails, and peer to peer assistance with procurement orders and the procurement ERP.
  • Prepares, reviews, edits, and processes purchase requisitions and purchase orders in the Ariba SAP system ensuring accuracy and completeness in securing materials supplies, and services for the internal department as well as departments being serviced. Orders and maintains department inventory.
  • Internal Customer Liaison for service issues; maintains contact with NYRA stakeholders regarding the current status of POs and fields/responds to questions directed to the Procurement office regarding orders, work process, system issues and cancelations/returns of orders.
    • Vendor Management
      • Maintenance of Vendor Database and Tiered reporting (critical and non-critical supplier)
      • Assist with the Vendor Responsibility Process for vendors
      • Data entry and maintenance of the vendor integrity program and documentation, plus various electronic procurement files and documentation.
        

Qualifications:

• High School diploma or equivalent and completion of a two-year administration or business college, or equivalent in related work experience (4 years)
• Good understanding of contracts, pricing, and industry-standards and widely accepted procurement practices
• Must have excellent verbal, written, and interpersonal communication skills
  
• Must have excellent customer service skills and maintain a professional appearance
  
• Strong work ethic with an ability to work in a fast-paced environment
  
• Proficiency in the use of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Procurement ERP software (Ariba SAP preferred)
  
• Excellent organizational skills with the demonstrated ability to prioritize effectively
• Demonstrated ability to handle and maintain confidential information
  

Summary of Physical Requirements and Work Environment:

Primarily sedentary in nature as this is an office role.

Pay Range / Salary: $28-$33/hourly