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About Us - Values Overview:
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
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Department Summary
The Office of Sponsored Programs, a department under the Division of Research and Innovation at UNTHSC, provides pre-award, post-award, and contract services to support faculty and other investigators while promoting compliance with federal and state agencies, private sponsor agreements, and UNTHSC research policies.
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Position Overview
The Office of Sponsored Programs (OSP) is seeking to hire a Senior Administrative Coordinator to join our team. This position is responsible for providing executive, administrative, and analytical support. The Senior Administrative Coordinator will perform clerical functions such as triaging information requests, preparing correspondence, managing the office calendar, responding to general inquiries, arranging conference calls, and meeting management. In addition to working closely with the leadership and the team members of the OSP, this position will also interact with other units within the Division of Research and Innovation as well as the UNTHSC Research Community and other administrative departments and/or external constituencies.
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Minimum Qualifications
Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.
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Knowledge, Skills and Abilities
- Exceptional communication and interpersonal skills.
- Advanced written communication skills.
- Advanced Microsoft Office skills.
- Knowledge of accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
- Ability to conceptualize, plan and organize multiple programs and assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
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Preferred Qualifications
Experience working in a higher education setting. Research administration related experience.
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Required License/Registration/Certifications
N/A
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Job Duties:
- Oversight and provision of general administrative support to departmental operations, including purchasing, business records, travel, office equipment and supplies and management of administrative office. This also includes obtaining appropriate approvals for expenditures.
- Support all meeting planning and preparations. This may include scheduling meetings, preparation of agendas and meeting materials, coordinating preparation of meeting space(s) and catering for meals, preparation of meeting minutes, and following up on action items.
- Manage incoming communications from various institutional and external customers. This includes answering phone calls and responding to routine requests and questions as appropriate or triage to appropriate parties or take messages. This may include requests or questions from within OSP, other units from within the Division or the University, or external stakeholders and customers. In addition, open, sort, and distribute incoming correspondence including mail, faxes and email.
- File and retrieve research administrative documents, emails, records, and reports, and create/edit database records/files as needed.
- Coordinate and direct office services, such as records, departmental purchasing, personnel issues, and housekeeping. This also includes preparation of electronic payroll action requests (ePARs) and other human resource documentation, and interaction with Human Resources staff.
- Special projects and other duties as assigned.
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Physical Requirements:
- Communicating with others to exchange information.
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Environmental Hazards:
- No adverse environmental conditions expected.
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Work Schedule:
Monday - Friday; 8:00am - 5:00pm
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Driving University Vehicle:
No
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Security Sensitive:
This is a Security Sensitive Position.
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Special Instructions:
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
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Benefits:
For information regarding our Benefits, click here.
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EEO Statement:
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
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