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About Us - Values Overview
Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
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Department Summary
The College of Liberal Arts and Social Sciences (CLASS) is the largest academic unit on the UNT main campus in Denton. We provide much of the core curriculum for undergraduates and offer bachelors, masters and doctoral degrees. The CLASS Executive Dean’s Office works to assist all academic departments in CLASS to support the teaching, learning, and research efforts of each unit.
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Position Overview
Perform a variety of administrative support tasks and projects regarding purchasing, scholarships, & faculty development. Assist the Divisional Deans of the College of Liberal Arts and Social Sciences (CLASS). Act as GAB building rep.
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Minimum Qualifications
Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
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Knowledge, Skills and Abilities
Exceptional customer service skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in appropriate formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
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Preferred Qualifications
Higher education experience a plus. Excel proficiency and Power Bi reporting software experience a plus.
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Job Duties
- Traditional support functions for an administrator including screening calls, making appointments, greeting visitors, making arrangements for group meetings or events, typing, filing, preparing travel documents as requested.
- Supports the Divisional Deans in role as chair of the CLASS scholarship committee; follow institutional rules, MOU requirements, prepare award letters, makes awards requests to Student Financial Services, manage scholarship budgets, prepare required paperwork to setup new scholarships. Be able to use financial reporting software to determine availability of funds in each scholarship.
- Work with departmental staff on itinerary of faculty job candidates, particularly as it relates to interviews with the Divisional Deans.
- Supports the Divisional Deans in role as Chair of the CLASS Faculty Council including setting meetings, sending meeting notices and agenda to members, taking minutes, support special projects and activities of the Faculty Council as necessary.
- Organizes alongside the CLASS Special Event Coordinator and the Divisional Deans a variety of special events and activities such as lunches with tenure track faculty, new faculty orientation and reception, Chair reviews, new chair orientation, PT sessions, some aspects of the semiannual general faculty meetings.
- Sets internal deadlines and sends announcements to faculty about a variety of awards and funding opportunities from CLASS and from other offices on campus.
- Responsible for annual office space survey and for keeping records up-to-date year-round. In particular, maintain GAB space occupancy records and assist Associate Dean with space allocation decisions; includes ability to use FMS Interact and related space inventory software/systems.
- Work at the front desk as needed, in the absence of the CLASS Executive Dean's Office front desk staff member. Coordinate front desk coverage with other staff in the office, as needed. As a backup receptionist, know the cash handling policies and procedures and take the required annual cash handling training.
- Purchasing activities via Pcard and must take the required annual pcard training. Will also submit requisitions for the Dean's Office through UNT's marketplace/ePro.
- Serve as the Building Representative for GAB (General Academic Building). These responsibilities include distributing information from Risk Management, Facilities, or the UNT Police to building residents, managing key requests for the building, reporting building maintenance issues to appropriate offices.
- Assists the CLASS Admin Coordinator with the annual asset inventory process for the Executive Deans Office in accord with University procedures. Helps the Admin Coordinator to keep the equipment and custodial information up-to-date on a year-round basis.
- Coordinates occasional or intermittent activities such as CLASS committee elections or grievance hearings managed by the Divisional Deans or activities related to the Divisional Deans' teaching or scholarly activities. Requires flexibility to determine what is needed for each type of activity as they arise.
- Be a good team member within the Executive Deans Office by assisting other staff as needed, particularly when the Assistant to the Executive Dean is out of the office. Also assist the staff in the CLASS departments with questions and training on the areas of responsibility associated with this position.
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Physical Requirements
- Communicating with others to exchange information.
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Environmental Hazards
- No adverse environmental conditions expected.
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Work Schedule
8am to 5pm; Mon thru Fri.
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Driving University Vehicle
No
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Security Sensitive
This is a Security Sensitive Position.
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Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.
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Benefits
For information regarding our Benefits, click here.
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EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.
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