About Us - Values Overview

Department Summary

The College of Engineering Research Services office provides comprehensive assistance to our faculty with their sponsored research awards. Post-Award administration supports faculty in administering their awards such as monitoring the award budget for compliant spending, planning future spending, reconciling project expenditures, and providing monthly spending and balance updates. Research Services also provides full administrative support on all of sponsor project spending, including processing student hires, tuition payments, travel vouchers, supply/equipment purchases, and more.

Position Overview

Support College of Engineering sponsored projects through coordination of HR hiring, procurement, travel and reimbursements, and the administration of scholarships and stipends.

Minimum Qualifications

Bachelor's degree in related field and three years of relevant experience or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Clear, effective communication skills; e.g. emails to ask about or convey rules, regulations and procedures or ability to explain same verbally.
* Interpersonal skills to maintain excellent relationships with researchers and various offices across the level of the institution.
* Time management skills including ability to work under pressure to meet deadlines.
* Attention to detail and high level of accuracy.
* Prior knowledge of pre- or post-award administration regulations and procedures.
* General administrative experience with budgets, purchasing, payroll, travel, scheduling with specific skill in budget planning, analysis, reconciliation and forecasting.
* Problem-solving skills; being flexible and creative within regulations.
* Ability to determine when decisions can be appropriately made and when they must be referred to a higher level, to protect institutional integrity.
* Curiosity and willingness to learn new things and manage change processes.
* Ability to gather, analyze, synthesize information from a variety of sources and prepare reports and graphical displays, as requested by the head of the unit.
* Maintain confidentiality of sensitive information.
* Knowledge of safety and security precautions appropriate to work performed.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Experience in a position at the level of administrative specialist or higher. Experience working with research grants. Experience with the University policy and procedures.

Required License/Registration/Certifications

Job Duties

• Processing salaried, hourly, nonstudent hourly, and staff hires on sponsored research projects posting positions, preparing offer letters, submitting hire, data change, and termination epars. Assisting students and nonstudents on sponsored projects with any questions in regards to their appointments, salaries and wages. 
• Processing scholarship/tuition and stipend forms for our RAs on sponsored projects. Assisting students with tuition stipends related questions. 
• Purchase supplies and equipment or pay for publication fees or services for sponsored research projects using pcard or epro system for requisitions; Being familiar with appropriate expense codes.  
• Prepare travel and other reimbursement vouchers for our faculty and students and have knowledge of UNT and general grant travel policies. 
• Gain access to Cognos and be able to understand budgetary system and to assist PIs with balance information on their IDC and discretionary fund chart strings.
• Responsible for determining methods and procedures to be used, priority of work and necessity for review by CRO 
• Understand monthly reconciliation spreadsheet and enter all the expenditure costs to spreadsheets payroll, supply/equipment purchases, TBA/travel vouchers, tuition/stipend payments, other service costs.  
• Review timesheets for students and nonstudent hourly when needed
• Stay up to date of UNT processes and policies and attend necessary UNT trainings. 
• Other duties as assigned by the CRO. 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Mon-Fri, 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.