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Inventory Specialist
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MCV Main Campus
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| Duties & Responsibilities:
To assist the Operation’s Supervisor, with direct and limited supervision, in the business operations of the VCU Supply Centers, including inventory management and customer/vendor interactions, along with financial management of designated supply center. The Inventory Specialist is responsible for ordering, receiving and handling products for the VCU Research community. The incumbent will provide instant access to molecular biological reagents, disposables and equipment from 31 vendors at negotiated discount pricing with no shipping/handling charges. Specific duties include managing customer orders and day-to-day operations for the VCU Supply Center; providing inventory control; conduct regular interaction with vendors to optimize operations; and providing superior customer service to customers.
Typical Duties:
Day-to-Day Operations
Receives customer orders from RAMS-FORCE and compiles all orders into a consolidated order template, which is used for all 31 vendors. Understands procedures for placing orders with vendors to replenish stock and order customer “special orders”. Orders are placed normally twice a week (Mondays and Wednesday), but occasional additional orders may be placed. Most vendor orders are placed using the company website referencing a blanket purchase order. Once orders have been placed and verified for the discounted pricing / free shipping/handling, all orders are recorded in a spreadsheet for inventory and accounting purposes. As orders are completed, the spreadsheet is updated to reflect the vendor order as closed. All order documentation is filed and kept on hand in case of customer and/or product issues.
Inventory Control
Receives daily deliveries of products. Each item of order is verified against the vendor packing slip for accuracy and is initialed and dated. All products are stored according to the manufacturer specifications with proper handling. Packing slips are then verified against the original vendor orders to ensure accuracy and completion of order. Completed orders with the necessary documentation are recorded as closed in a spreadsheet and filed away. Stocked items are rotated as needed in order to avoid outdated inventory. Outdated inventory (if any occurs) is recorded and is either properly disposed or returned to vendor.
RAMS-FORCE
Once orders have been picked up by the customer, orders are considered complete for billing purposes. Using the order number, the order is entered into RAMS-FORCE and submitted for invoice processing. All orders are reconciled on a monthly basis, matching sales/margin reports for accuracy. If there are any refund of products or index updates, dated notations are completed to record these transactions.
Customer Service
Listens to and anticipates the needs of the customers. Interacts with customers in a respectful manner, appreciating the diversity and differences. Notifies customers of their orders being ready for pick up at the supply center. Notifies customers of any issues with their orders (backorder status, discontinued products, pricing issues, etc) and helps to resolve those issues. Provides professional customer service when customers arrive to bring up product at the supply centers. Notifies the VCU Supply Center Manager of any issues (customer or vendor) which they deem to be pertinent.
RealSource
RealSource is used for punch-out catalog orders for the supply center vendors, in addition to any office supply orders through The Supply Room Company. Orders are placed through RealSource and verified for correct discount pricing with shipping/handling waived on most orders. Orders are recorded on the vendor order logs for reconciliations purposes. Once all items of the order have been received, the RealSource purchase order can then be reconciled to ensure accuracy and payment of all invoices. The vendor order log will then be updated with initials to indicate order is completely reconciled.
Liquid Nitrogen / Dry Ice
Liquid Nitrogen / Dry Ice Order and maintain adequate levels of liquid nitrogen and dry ice Update/maintains monthly sales/margin reports. Notify customers for pickup of available liquid nitrogen and dry ice, accuracy and payment of all invoices. The vendor order log will then be updated with initials to indicate order is completely reconciled.
Other duties as assigned
Perform other duties as assigned/needed
Qualifications:
Minimum Qualifications
Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Only applicants who do not require current or future sponsorship for employment will be considered
High School diploma or equivalent required.
Significant customer service experience/skills.
Experience with supply chain and logistics functions, material procurement and inventory control.
Knowledge of storing/handling techniques of sensitive materials helpful.
Ability to complete work with limited supervision and use established procedures to accomplish assigned tasks.
Ability and organizational skills to handle and prioritize a high volume of work and multiple assignments independently in a fast-paced environment.
Must be able to work in a team environment.
Knowledge of Microsoft Office applications (Access, Excel and Word, Internet Explorer, Google Chrome, etc) and the ability to collect and enter data accurately.
Strong interpersonal skills and oral communication.
Must be dependable, with the ability to change priorities in a fast-paced environment as needed.
Ability to work at any of the three supply center locations (on both campuses) in order to streamline operations and ensure optimal customer service.
Ability to lift 20 pounds routinely and greater than 20 pounds as needed.
Preferred Qualifications
Supply Center background/knowledge (or similarly related field) preferred
College degree preferred
Knowledge of VCU Purchasing / RealSource rules and regulations preferred.
Salary Range: 45,000 - 50,000
Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
Unit: Vice President for Research & Innovation MBU
Department: VPRI Core Facilities
FLSA Exemption Status: Non-Exempt
Hours per Week: 40
Restricted Position: No
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
University Job Title: 18211N - Financial Specialist 1 |
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Postdoctoral Fellow - Oral and Craniofacial Molecular Biology - School of Dentistry
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MCV Main Campus
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| The VCU School of Dentistry seeks qualified candidates for a postdoctoral associate position in Oral and Craniofacial Molecular Biology with the Philips Institute for Oral Health Research. Apply today. |
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| VCU Human Resources is seeking a dynamic and detail-oriented Leave Administration Supervisor to join our team. This position is responsible for managing VCU’s leave programs and processes, such as short-term disability, FMLA, parental leave, military leave, leave share, leave audits and adjustments, etc. in support of VCU employees. This position is also responsible for supervising two Leave Administration Analysts, which includes providing annual performance and career development guidance and regular feedback with a focus on mentoring and developing entry-level professionals. |
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| The Business Essentials Unit in the School of Business at Virginia Commonwealth University is recruiting a pool of applicants for adjunct faculty positions on an ongoing basis. Should funding for such adjunct teaching positions become available, the Undergraduate Studies Office will contact persons in the pool whose credentials match our teaching needs. This pool will be accessed only when an opening arises. Note that we are unable to hire applicants who are not already in the pool. |
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VCU Main Campus
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| VCU’s Facilities Management Department is seeking to hire an Electrician for Facilities Operations. |
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MCV Main Campus
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OB/GYN Generalist Physician | OBGYN | SOM | M89895
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| The Virginia Commonwealth University School of the Arts (VCUarts) seeks a Graphic Designer to produce visual communications across print, digital and web platforms. As a member of the VCUarts Office of Communications, the Graphic Designer reports to and works in close collaboration with the Art Director. The Graphic Designer turns concepts into finished work—publications, direct mail, social and digital graphics and web assets—that supports the School's recruitment, development and communications goals for prospective and current students, families, alumni, faculty, staff and donors. |
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MCV Main Campus
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Together, we can be unstoppable!
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MCV Main Campus
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| VCU School of Dentistry invites applications for the position of Assistant / Associate Dean for Faculty Affairs and Development. As Virginia’s only dental school, VCU advances education, research, and patient care while shaping the next generation of dental leaders. Qualified candidates committed to fostering an exceptional academic environment are encouraged to apply. |
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MCV Main Campus
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| Join CHoR’s Pediatric Allergy & Immunology team: deliver exceptional care, teach future clinicians, and grow your academic career. |
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VCU Main Campus
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| VCU Human Resources is excited to announce an opportunity for a Senior Talent Strategy Recruiter.
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MCV Main Campus
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VCU Main Campus
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| Technology Support Services is seeking a Support Specialist to join our IT Support Center . If you thrive in a fast-paced environment and are passionate about delivering exceptional IT support to students, faculty, and staff, we encourage you to apply. |
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Endpoint Computing Manager
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VCU Main Campus
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| We are seeking an IT Security Engineer to join our team.
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MCV Main Campus
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VCU Main Campus
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MCV Main Campus
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