Job Purpose:

The Coordinator of the Office of a Pedagogy of Hope Through Research and Practice (PoH) in the School of Education (SOE) will manage the daily operations of the PoH Office. This means overseeing a team of graduate assistants (GAs), coordinating the public relations, contract and budget details of PoH events, managing the creation of the end-of-the-year report, and seeking new opportunities for collaboration with Gonzaga faculty, staff and students, and the Spokane community. The coordinator will provide direction for the PoH in conjunction with the Dean of the School of Education, the Faculty Director for the PoH, the SOE Advisory Board, University Advancement and the Diversity and Social Justice Committee.

Essential Functions:

• 20% - Management and Operations
  • Provide updates and consults with Faculty Director, SOE Dean, Diversity and Social Justice Committee as appropriate, regarding PoH Office initiatives and developments.
  • Develop and maintain organizational processes and systems, including office procedures and project workflows for events, resource development, and other mission-aligned initiatives.
  • Engage in ongoing process development and improvement, updating manuals, graphics, organizational files, and other materials and systems to reflect modifications.
  • Develop educational resources (critical pedagogy, topics addressed in previous events, etc.) for SOE and Gonzaga University (GU) students, faculty, and staff in partnership with appropriate specialists.
  • Assist Dean with developing and maintaining relationships with potential and current partners at GU and in the community via driving to organizations.
  • Ensure a cohesive image and message across SOE and GU website and social media, publications, etc. in partnership with appropriate specialists in the SOE and Gonzaga's Marketing & Communication Department (MarCom).
  • Collaborate with University Advancement, SOE Dean, and Faculty Director to support the ongoing recruitment of PoH Office donor funds.
  • Collaborate with the SOE Budget Officer, Dean, and Faculty Director to provide continual oversight of office spending and fiscal health. 
• 40% - Projects and Initiatives
  • Serve as point of contact for potential projects, events, and research initiatives, discussing possibilities with interested parties in conjunction with the Dean and Faculty Director.
  • Review, coordinate, and track project proposals from external and internal partners seeking to collaborate with the PoH Office.
  • Serve as the primary lead for the planning and execution of approved projects.
  • Coordinate the PoH Office’s annual call for proposals, facilitating the review process, project funding, and follow-up stages.
  • Coordinate all logistical (fiscal, personnel, materials, etc.) aspects of large and small-scale events (e.g., conferences, university-wide trainings, Hope Dialogues and Talks) initiated internally or requested by internal and external partners.
  • Coordinate cross-unit collaboration inside and outside of the SOE to support PoH-aligned initiatives.
  • Facilitate contracts with external partners (e.g., event speakers, partner agencies).
  • Explore opportunities for PoH involvement (SOE and GU; community organizations; eventually: other higher education institutions, local/statewide K-12, other Freirian organizations, etc.).
  • Provide continual assessment regarding PoH initiatives (events, resources, etc.) to inform improved office practices.
• 35% - Graduate Assistant (GA) Coordination and Facilitation
  • Oversee Graduate Assistant (GA) hiring process: engage in full-cycle recruiting in collaboration with SOE departments.
  • Manage a team of Graduate Assistant (GA) staff, including training, monitoring schedules, approving time, ensuring quality of work and customer service, and addressing issues as they arise.
  • Oversee GA workflow, including project assignments, and offer ongoing project support. Assign and monitor ongoing, non-project-based GA assignments (office support, event planning, etc.).
  • Train GAs on event planning and production, speaker outreach, ensure proper venue and materials set-up and tear-down, host/emcee as appropriate, and other tasks as necessary.
  • Provide ongoing training opportunities for GAs to improve their ability to perform assigned job duties.

• Additional Duties as Assigned by the Department

Educational Requirement:

Bachelor's Degree or Equivalent Experience

Years of Related Experience Requirement:

1 year

In lieu of the educational qualifications, candidates may qualify with equivalent professional experience at a ratio of one year of experience for each year of required education. 

Skills & Abilities:

Current driver’s license with good driving record and ability to drive within the community
Demonstrated ability to develop program infrastructure and ensure effective, sustainable operations
Demonstrated ability to supervise others and manage an effective team
Demonstrated ability to coordinate complex projects involving community organizations
Demonstrated problem-solving and organizational skills
Highly motivated and able to multi-task in a fast-paced, highly “interrupted" position
Strong communication and interpersonal skills
Ability to compose professional correspondence
Ability to work independently and prioritize

Preferred Qualifications:

2+ years experience coordinating, directing, or managing programs or departments
3+ years experience in K-12 education
Familiarity with higher education
Experience working and/or living in diverse settings

Physical & On-Campus Requirements:

In-Office Presence - Ability to work on-site in typical office setting and participate in in-person meetings with colleagues: 5 days/week

Standing/Sitting - Ability to remain in a stationary position for a prolonged period: Daily (>75% of time)

Walking - Ability to move about on foot to accomplish tasks: Daily (>75% of time)

Lifting/Carrying - Ability to move or transport objects up to a specified weight (e.g., 50 pounds): Daily (>75% of time)

Attention to Detail - Ability to focus on detailed tasks for extended periods: Daily (>75% of time)

Problem-Solving - Ability to identify and resolve issues effectively: Daily (>75% of time)