Please note: Only current Department of Health, including Tasmanian Health Service employees, are eligible to apply.

The Role:

• Provide high level administrative support, timely preparation, distribution of documents, undertake specific business activities and projects as required in the ED.
• Support and advise senior ED management on business activities, associated with regular reports and performance, statistical information, financial and human resources matters. This includes working with THS data management systems to generate automated reporting on performance measures and ad-hoc data extraction, ensuring that privacy, confidentiality and security of information are maintained.
• Develop and implement effective and efficient administrative systems to support medical staff within the ED, including but not limited to recruitment, staff leave, TOIL, rosters and timesheet management systems.
• Verify, sign and ensure reconciliation of medical staff timesheets and rosters occurs. In collaboration with the ED Administrative Assistant, ensure that medical staff rosters are produced and disseminated within the required timeframe. Liaise with Human Resources in relation to issues surrounding leave analysis and rostering, and provide information, support and advice to relevant stakeholders.

Note: - Please refer to the Statement of Duties for an extensive list of duties and for all the selection criteria of this position to address in your application.

Details of Appointment:

Fixed term part time, day worker position, working 38 hours per fortnight, commencing from as soon as possible until 12 February 2027. 

Please note that hours may be negotiated with the successful applicant. 

Classification: 

Salary $98,255 - $103,069 per annum (pro rata) + 12% superannuation + access to salary packaging

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

*Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar vacancies.

Eligibility:

Under particular circumstances employees may be required to undertake a new conviction check.

Statement of Duties and any associated documents:

You are encouraged to speak with the contact person once you have familiarised yourself with the Statement of Duties and any associated documents.  This will assist you to prepare an application more aligned with our specific needs.

• Business Operations Coordinator - Emergency Department Band 5

Applicant Guide:

• Applicant Guide.docx

How to Apply:

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1–2-page application detailing your experience, skills and knowledge as they relate to the specifics of the role and selection criteria contained in the attached Statement of Duties.

A separate statement addressing each individual selection criteria is not required.

Please Note:

• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Contact Person:

Name: Dr Paul Scott 
Position: Emergency Department Medical Director 
Email address: paul.scott@ths.tas.gov.au 

The core purpose guiding the way in which we work across the Department of Health is to CARE for the health and wellbeing of all in Tasmania through our Values of Compassion, Accountability, Respect and Excellence. We are united by our shared purpose and model our CARE Values through our interactions with one another, our patients, our clients and the Tasmanian community.