Position Number: 0034080
Location: Parkville
Role type: Full-time; Fixed-term for 9 months (parental leave)
Faculty: Business and Economics
Department/School: Student and Academic Services
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
- Coordinate and provide support for the Department’s engagement activities and events, such as research seminar series and conferences.
- In collaboration with other team members, coordinate and administer all special and alternative exam timetabling requirements by liaising with academic staff in the Department, FBE ASO and Central Examinations and being able to make decisions in a timely manner to resolve issues.
- Coordinate resource allocation, including equipment and physical working space, for academics, visitors, executives-in-residence and PhD students.
About the Role
This multifaceted position will see you collaborate closely with academic and professional staff to ensure the smooth planning, delivery, and review of vital administrative processes, from academic and students support to event coordination and exam logistics. With a focus on excellence and innovation, you’ll provide invaluable support across academic services, resource management, and engagement activities. As a trusted partner to our academic community, you’ll help shape an environment where teaching and research flourish, ensuring the department’s activities run like clockwork.
Your responsibilities will include:
- Providing Academic and Administrative Support: Managing resource allocation and ensuring efficient use of equipment, workspace, and administrative processes.
- Coordinating Event and Engagement Activities: Liaising between academic and professional staff. Handling communications, booking venues, and overseeing logistics to ensure successful event execution.
- Managing Examinations and Timetabling: Coordinating special and AEA exam timetabling and resolving student-related issues. Ensuring timely processing and uploading of special exam results.
- Overseeing Operational and Relationship Management: Maintaining departmental registers and managing security access. Providing administrative support to staff on subject-related processes, driving continuous service improvement.
Who We Are Looking For
You are highly organised and proactive individual with an innate ability to prioritise, multitask, and remain composed under pressure. Your exceptional interpersonal skills enable you to build and nurture strong relationships, fostering collaboration and mutual respect. With a keen eye for detail and a problem-solving mindset, you approach challenges with creativity and sound judgement, knowing when to take initiative and when to seek input. As a natural team player, you demonstrate flexibility, adaptability, and a commitment to creating a positive and supportive working environment, inspiring confidence and delivering excellence in all that you do.
You also have:
- A degree in a relevant field, complemented by pertinent professional experience, or an equivalent combination of education and experience
- Proven proficiency in computer applications, including advanced skills in using standard software such as the Microsoft Office suite.
- Exceptional organisational abilities, with a proven capacity to prioritise tasks, meet deadlines, perform effectively under pressure, and ensure tasks are completed to a high standard.
- Strong analytical and problem-solving skills, with the ability to identify challenges and develop proactive solutions to drive improvements in operational processes.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Faculty of Business & Economics
The Faculty of Business and Economics at the University of Melbourne has been preparing students for exciting and challenging careers in industry since 1924. We have developed an outstanding reputation, locally and internationally, for the quality of our teaching and research. The Faculty has an active board of business leaders, government representatives and community leaders who contribute to the implementation of our vision.
Further information about joining the Faculty is available here.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Cover Letter outlining your interest and experience
- Responses against points 2,3, 5 & 6 of the Selection Criteria ^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
