Job no: 0064759
Location: Parkville
Role type: Part-time (0.8 FTE); Continuing
Department: Student and Scholarly Services (SASS)
Salary: UOM 4 – $76,901 – $81,615 p.a. plus 17% super (pro rata for part time)
- Provide frontline support and manage Wilam Hall's administration.
- Engage with diverse stakeholders in a dynamic college setting.
- Brilliant benefits and a flexible hybrid work environment!
Please note this role requires the successful candidate to work in the office, despite the hybrid arrangement in place.
About the Role
As the Administrative Assistant at Wilam Hall, you will play a pivotal role in ensuring smooth day-to-day operations by providing friendly and professional support to students, staff, and visitors. This position involves answering enquiries, managing general office tasks, assisting with accounts receivable and payable, and offering administrative support to the team.
Your responsibilities will include:
- Providing front-line support by responding to general enquiries, assisting residents with daily issues, conducting tours, and maintaining noticeboards with up-to-date information.
- Delivering administrative support such as preparing correspondence, organising team meeting minutes, managing stationery, and assisting with equipment maintenance.
- Coordinating events and functions, including invitations, setup, refreshments, and supporting formal student dinners as required.
- Managing financial tasks, including petty cash handling, accounts payable and receivable, banking, and credit card transactions while ensuring compliance with University risk management and OH&S standards.
Who we are looking for
You will have strong verbal and written communication skills, with the ability to relate effectively to diverse individuals, alongside a commitment to delivering exceptional customer service. Your problem-solving, negotiation, organisational, and time management abilities will enable you to work collaboratively within a small team, demonstrating initiative and respect for colleagues.
You will also have:
- A diploma-level qualification with relevant work experience or an equivalent combination of education and practical experience.
- A genuine enthusiasm for working with students or young people, demonstrated through activities such as student leadership, tutoring, or involvement in youth groups.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services (SASS)
Student and Scholarly Services (SASS) handles student administration from recruitment to graduation. The Executive Directorate, led by the Executive Director and Academic Registrar, manages student grievances, operational planning, and communications, while providing support to the Executive Director and sub-portfolio directors.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Rehan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description
