Job no: 0037775
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Medicine, Dentistry and Health Sciences
Department/School: Melbourne Medical School
Salary: UOM 6 – $96,459 - $104,413 p.a. plus 17% super
- Provide exceptional administrative and executive support to the Head of the Melbourne Medical School, ensuring the efficient operation of the School’s Executive office.
- A dynamic staff member who contributes to team-based activities and projects while maintaining excellent relationships within and beyond the School.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Assistant provides comprehensive administrative and executive support to the Head of the Melbourne Medical School. This role requires excellent organisational, communication, and technical skills, along with discretion and professionalism in handling sensitive matters. The Executive Assistant is a key team member, coordinating meetings, correspondence and events while managing tasks independently and contributing to team-based projects within the School and broader University community.
Who We Are Looking For
The ideal candidate possesses excellent interpersonal, written, and verbal communication skills, with the ability to provide sound advice and support to stakeholders at all levels. They exhibit strong time management and planning skills, have a proactive attitude, and the ability to work independently and collaboratively, thriving in dynamic environments and adapting positively to change.
You will also have:
- A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training.
- Excellent interpersonal, written and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels
- High level of proficiency in the use of standard application software such as the Microsoft Office suite and demonstrated experience in the production of high quality documents and publications
- Highly developed skills in time management, setting priorities, planning and organising own work and that of others, in order to meet deadlines
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – Melbourne Medical School
The ideal candidate possesses excellent interpersonal, written, and verbal communication skills, with the ability to provide sound advice and support to stakeholders at all levels. They demonstrate strong time management, planning, and leadership abilities, thriving in dynamic environments and adapting positively to change.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact lachie via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
