Job no: 0063876
Location: Parkville
Role type: Full-time; Continuing
Faculty: Faculty of Education
Salary: UOM 5 $83,159 – $95,918 p.a + 17% super
- Join a vibrant team and gain valuable insights into faculty partnerships and a variety of educational programs.
- Utilise your strong administrative skills and financial acumen to enhance student experiences.
About the Role
Join a dynamic and collaborative team and play a key role in supporting school placements. This exciting administration role offers exposure to a variety of programs and projects, allowing you to gain valuable insight into faculty partnerships. You'll be the backbone of a busy team, ensuring that every placement runs smoothly. From managing financial reporting to processing placement allocations, you’ll provide administrative assistance essential to creating a seamless experience for our students. With a hybrid working model and peak periods that keep things fast paced, you'll be part of a supportive culture that makes the work enjoyable. You'll work closely with the broader team to ensure compliance with university and school policies, while handling key administrative tasks.
Your responsibilities will include:
- Providing high-level administrative support by coordinating placement processes, assisting with student placement allocations, and handling tasks related to the recruitment of teaching placements.
- Managing day-to-day student queries related to placements, and triaging them to the appropriate Professional Experience Officer as needed.
- Processing financial transactions related to placement activities, including Department of Education scholarships, police checks, and payments to schools.
- Preparing student placement agreements and schedules once placements are finalised, and monitoring agreement compliance in collaboration with the wider team.
Who We Are Looking For
You are a proactive individual with a strong willingness to learn quickly and get involved in new tasks. Your excellent interpersonal and communication skills allow you to build positive relationships and collaborate effectively. With a solid background in administration, you’ll demonstrate confidence in your work, work independently, and show initiative. Your attention to detail and ability to manage complex processes and systems will be essential, as will your financial acumen.
You also have:
- A bachelor's degree in a relevant field and/or an equivalent combination of education and relevant experience.
- The ability to contribute to continuous improvement efforts in administrative processes while maintaining a positive and organised approach to your role.
- Strong proficiency in Microsoft Office applications with the ability to quickly adapt to new software programs.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Education
The Faculty of Education fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. Faculty of Education stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing our resources and expertise as part of collaborative efforts to build a resilient, equitable and sustainable future.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at hr-careers@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
If you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
