Position Number: 0064691
Location: Parkville
Role type: Continuing; Full time (2 positions available)
Department: Advancement, Communications & Marketing
Salary: UOM 6 – $96,459 – $104,413 p.a. plus 17% super
- Two exciting EA roles available / Support key Advancement areas / Drive philanthropic and alumni engagement initiatives
- Apply now to support strategic initiatives in Engagement and Development or STEM Advancement
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
We have two exciting opportunities for Executive Assistants in the Advancement Office. One role will support the Senior Director of Engagement and Development, while the other will support the Senior Director of Advancement for Science, Technology, Engineering and Mathematics (STEM). In either role, you'll play a crucial part in supporting senior leadership, liaising with significant University supporters, managing high-level administrative tasks, and contributing to the success of key programs in alumni relations and fundraising.
Your responsibilities will include:
- Provide High-Level Executive Support: Manage complex schedules, coordinate meetings, and handle sensitive communications for your assigned Senior Director.
- Deliver Administrative Excellence: Prepare high-quality documents, manage expenditures, and coordinate travel arrangements with meticulous attention to detail.
- Support Strategic Initiatives: Assist in the management of volunteer Boards and Committees, contributing to the advancement of University goals in your specific portfolio.
- Cultivate Key Relationships: Develop effective working relationships with senior University personnel and external stakeholders relevant to your assigned area.
You may be a great fit if:
You are an experienced executive assistant with excellent communication skills, strong organisational abilities, and a proven track record of providing high-level support in a dynamic environment.
You may also:
- Have substantial experience in a similar role supporting senior staff members.
- Possess excellent oral and written communication skills, with the ability to draft correspondence and compile reports.
- Demonstrate sound judgment, diplomacy, and discretion in handling sensitive information.
- Have high-level organisational skills and the ability to prioritise work effectively.
- Be action-oriented with versatility, enthusiasm, and initiative.
- Have advanced computer skills, particularly in Microsoft Office applications.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – Advancement, Communications and Marketing
The Vice-President (Advancement, Communications and Marketing) leads the Advancement, Communications and Marketing team. Advancement works with colleagues across the University and its affiliates to facilitate mutually beneficial relationships between the University and its alumni, friends and benefactors. Communications and Marketing formulates and leads strategies in support of the University of Melbourne’s overarching strategic plan, Advancing Melbourne.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Ivanka Yan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
