Position Number: 0065039
Location: Parkville
Role type: Full-time; Fixed-term for 12 months
Faculty: The Faculty of Education
Department: Academic Services
Salary: UOM 6 – $96,459 – $104,413 p.a. plus 17% super
- Play an integral role in the effective delivery of academic programs while providing expert guidance to staff and students within the Faculty of Education.
- Enjoy a dynamic and engaging environment where your organisational expertise and problem-solving skills directly contribute to the success of students and academic staff.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
As the Senior Academic Programs Officer, you will play a vital role in supporting the Faculty of Education’s academic programs through expert administration and coordination. Acting as a key point of contact for academic and professional staff, you will provide guidance on complex administrative processes, ensuring compliance with University policies and the seamless delivery of student and academic services. This role requires a keen eye for detail, the ability to manage multiple priorities, and a proactive approach to problem-solving. You will work closely with colleagues across the faculty, contributing to a collaborative and student-focused environment while driving efficiencies in academic administration.
Your responsibilities will include:
- Managing student results processing, examinations, special considerations, and academic progress, ensuring compliance with University policies and providing informed advice to staff.
- Coordinating subject timetabling and student class allocations, overseeing data collection and scheduling in alignment with faculty and University guidelines.
- Administering course and subject updates, casual staff contracts, academic workload processes, and student surveys, maintaining accurate records and effective communication.
- Providing administrative support for specialist coursework, delivering exceptional service to students and staff, and contributing to faculty-wide initiatives.
Who We Are Looking For
You are a highly organised and detail-oriented professional with the ability to manage multiple priorities in a dynamic environment. With a proactive and solution-focused mindset, you demonstrate sound judgement, initiative, and the confidence to work autonomously while collaborating effectively within a team. Your strong interpersonal and communication skills enable you to engage with a diverse range of stakeholders, providing clear and informed advice with diplomacy and professionalism. A commitment to delivering exceptional service, coupled with a keen eye for accuracy and a dedication to continuous improvement, ensures your success in this role.
You also have:
- A degree with relevant experience, or an equivalent combination of education, training, and extensive professional experience, ideally in office management or executive support.
- Proven ability to manage complex administrative processes with a high level of accuracy, including maintaining and utilising databases and systems to deliver timely and efficient outcomes.
- Strong organisational skills with the capacity to prioritise tasks, meet deadlines, and adapt to changing demands in a fast-paced environment.
- Experience working collaboratively within a team and engaging with a range of internal and external stakeholders to support academic and administrative functions.
For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team – The Faculty of Education
The Faculty of Education (FoE) fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. FoE stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing our resources and expertise as part of collaborative efforts to build a resilient, equitable and sustainable future
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!
About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Petra Newton via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
