Position Number: 0048899
Location: Parkville
Role type: Full-time; Continuing
Department: Student and Scholarly Services
Salary: UOM 8 - $119,752 - $129,607 p.a. plus 17% super
- Lead a team to successfully manage timetabling, data analytics, and related processes for key student lifecycle events such as graduations and exams.
- Enhance student experiences in high-profile university events.
- Brilliant benefits and a flexible hybrid work environment!
About the Role
The Team Leader, Data & Systems plays a key role in managing the systems, data, and scheduling that support major student events, including examinations, graduations, and commencement celebrations. Leading a team, the role ensures the effective planning and onsite delivery of these high-impact events by developing business analytics, improving scheduling processes, and driving best practices across the University. With a focus on continuous improvement, stakeholder collaboration, and service excellence, the position enhances the student experience through effective evolution of exam timetables, graduation ceremony data management and data-driven decision-making. This role closely collaborates with the leadership team in aligning data and systems processes and solutions with operations, logistics and creative event requirements. You will be co-located offsite at event locations during event periods, often leading cross-functional event teams.
Your responsibilities will include:
- Effectively supervise staff to achieve goals and work as part of a successful Graduations & Examinations team and cross-functionally with other teams.
- Plan and lead the day-to-day and annual cycle of ‘student events’ activities, working collaboratively with the Graduations & Examinations leadership team to understand operational and events requirements and align the management and application of the student data accordingly.
- Analyse and identify ways in which exams scheduling and ceremony allocations can enhance the student and cohort experience and remove current blockers which impede this. Design and lead the implementation of enhancements to scheduling and allocations processes. Perform consultations with stakeholders, including Chancellery, Faculties and student administration colleagues; facilitate discussion and integrate stakeholder feedback.
- Contribute to developing cross-functional capability and coordinated effort across the Student Administration team to drive improvements in examinations (including Alternative Exam Arrangements) and ceremony allocations (this includes teams in Onboarding,
Who we are looking for
The ideal candidate is an innovative and adaptable team player with strong change management and process improvement skills. They excel in leading cross-functional collaboration, navigating ambiguity, and managing multiple priorities while leveraging digital technologies to drive continuous improvement and achieve organisation-wide outcomes. The ideal candidate is comfortable working in an event environment, where skills such as the ability to collaborate to quickly consider issues, often under pressure, identify and solve problems, and make decisions are crucial.
You will also have:
- An undergraduate qualification in a relevant discipline and / or equivalent mix of education and relevant experience
- Proven experience with supervising a team of staff and successfully achieving consistent outcomes, particularly in a time of evolving business needs whilst working to tight deadlines.
- Expert knowledge of timetabling/scheduling activities or data management activities of equivalent complexity, and using data to model scenarios to inform current and future needs. Knowledge of Power BI and advanced Excel, the software development lifecycle, API use and experience liaising with developers and business analysts are highly desired
- Expert data literacy, analytical skills and demonstrated experience of sound decision making processes using evidence for action
- Demonstrated experience working in a large and complex organisation
- Experience working in an event setting would be an advantage, or equivalent experience working in an operating context of peak periods, deadlines, dealing with pressure and stakeholders.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: this role involves offsite work at event locations during event periods, which may include after hours or weekend work on occasion.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Student and Scholarly Services
Student and Scholarly Services provides student administration and services from recruitment and point of enquiry to graduation. This team also delivers wellbeing and scholarly services to students and staff.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Walid via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description
