Position No: 0051796
Location: Parkville
Role type: Full-time; Continuing
Department: Chief Financial Officer Group
Salary: UOM 7 – $106,432 – $115,211 p.a. plus 17% super
- Provide comprehensive executive support to the CFO, managing administrative tasks, communications, and strategic initiatives.
- Act as a key liaison between the CFO and stakeholders, ensuring efficient workflow and effective decision-making.
- Brilliant benefits including Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
About the Role
The Executive Officer to the CFO is a pivotal role within a dynamic team, providing comprehensive support to ensure the smooth functioning of the CFO office. This position encompasses a wide range of responsibilities, from administrative tasks and project management to stakeholder relationship building and strategic communications. The ideal candidate will possess excellent organisational skills, a proactive mindset, and the ability to manage multiple priorities while maintaining discretion and professionalism in all interactions.
Your responsibilities will include:
- Oversee the administrative and executive support functions for the CFO, ensuring seamless workflow management and operational efficiency.
- Develop, document, and uphold processes for effectively managing the CFO’s email inbox, including reviewing, prioritising, and taking appropriate action or redirecting correspondence as required.
- Efficiently coordinate the calendars of the CFO and Executive Director, Financial Resources, resolving scheduling conflicts, prioritising commitments, and ensuring key deadlines are met. Proactively plan and manage critical events and appointments.
- Ensure the CFO is thoroughly prepared for meetings and engagements by providing relevant information, background briefings, and necessary materials in advance.
- Set meetings, support committees or working groups by preparing agendas, drafting meeting minutes, and managing action tracking.
Who we are looking for
You will have exceptional organisational and interpersonal skills, with a proactive, solutions-focused approach to anticipating and fulfilling executive needs. Your strong communication abilities, professional discretion, and capacity to build trust across all organisational levels will enable you to manage sensitive information with the utmost confidentiality.
You will also have:
- A qualification with relevant experience, or an equivalent combination of relevant experience and/or education/training
- Proven track record in dynamic senior executive support and secretariat roles, adept at managing day-to-day activities such as diary management, correspondence preparation, and information management.
- Advanced proficiency in Microsoft 365 suite (Word, Outlook, Excel, PowerPoint) and quick adaptability to new software packages.
- Strong interpersonal skills with the ability to build trust and rapport across all organisational levels, with excellent written communication skills for drafting high-quality documentation.
For further information regarding responsibilities and requirements please refer to the attached PD.
This role requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your new team – Chief Financial Officer Group
The Chief Financial Officer (CFO) Group provides financial expertise and leadership to ensure the University remains financially sustainable in the short and long term. It does this by developing and implementing financial strategy; allocating financial resources efficiently and effectively to strategic and operational goals; monitoring, analysing and assessing financial and business performance and position; highlighting risks and opportunities and recommending or implementing actions; ensuring value for money in commercial dealings; and ensuring compliance with relevant financial legislation and obligations.
What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!
The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
Join Us!
If you feel this role is right for you, please apply with the following documents:
- Resume
- Cover Letter outlining your interest and experience
Please note that you are not required to respond to the selection criteria in the Position Description.
Please ensure that you apply through the Apply Now button at the bottom of this advertisement. However, if you have any questions regarding the recruitment process, please feel free to contact Rehan via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the contact details listed on the Position Description.
Position Description
