Position Number: 0065699
Location: Parkville
Role type: Full-time; Continuing
Faculty: Medicine, Dentistry and Health Sciences
School: Health Sciences
Salary: UoM 6 - $96,459 - $104,413 p.a. plus 17% super
- Use your facilities management skills to maintain high-quality teaching, research, and office spaces.
- Oversee a small team to manage maintenance, security, and asset coordination effectively.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
We are seeking a proactive Facilities Coordinator to oversee the Melbourne School of Health Sciences' buildings, teaching spaces, and offices, ensuring they are well-maintained and fit for purpose. You will provide technical support to staff and students, manage teaching and laboratory supplies, and coordinate maintenance, security, and asset management across the School.
Leading a small team of facilities staff, you will play a key role in keeping our facilities running smoothly while fostering a collaborative and supportive work environment. Reporting to the Operations Manager, this role requires strong organisational and problem-solving skills to balance tight deadlines and competing priorities.
Your responsibilities will include:
- Oversee the Facilities Portfolio ensuring facilities are serviced and maintained, via both asset audits and office inspections whilst ensuring OH&S compliance.
- Provide advice to the Operations Manager and School Manager on operational matters relating to University procedures, especially with respect to space & infrastructure, technology and equipment, tracking & maintenance of computers and assets.
- Oversee a team of staff supporting facilities and program delivery, as well as technical laboratory assistants to support teaching staff in the delivery of practical classes.
- Maintain effective processes relating to procurement of laboratory supplies and equipment, space management, security and building access, working closely with the relevant teams around the University.
- Build and maintain strong and effective relationships with internal and external stakeholders to ensure the efficient delivery of services and act as a liaison/contact person for stakeholders relating to building works and projects affecting MSHS buildings.
You may be a great fit if:
You are a highly organised professional with experience managing operations in a complex environment. You excel at prioritising tasks, coordinating teams, and ensuring smooth day-to-day functions with a strong customer focus. Experience in the higher education sector is ideal, along with the ability to lead, coach, and develop staff.
You will also have:
- A tertiary qualification in a relevant discipline and relevant experience or combination of education/training and relevant experience.
- Highly developed skills in time management, setting priorities, planning and organising own work and influencing others in order to meet deadlines
- Demonstrated customer service focused approach with experience of, and commitment to providing, high level professional support to all stakeholders.
- Demonstrated experience working autonomously and as part of a team with the ability to lead processes across a broad, complex team environment.
- Demonstrated experience interpreting and providing advice on policies and procedures, and the ability to coordinate quality assurance and compliance processes.
- Demonstrated experience developing, implementing and maintaining business processes.
- Experience in leading, coaching and developing staff.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – The Melbourne School of Health Sciences
The Melbourne School of Health Sciences (MSHS) is one of six schools within the Faculty of Medicine, Dentistry and Health Sciences. The school provides qualifying and postgraduate courses in the health science disciplines. It has a strong program of research aimed at optimising the health and wellbeing local and global communities.
The Professional Staff team delivers professional excellence in the School, with respect and a growth mindset. We create a supportive community where everyone feels valued. Our work contributes to meaningful impact in education and healthcare. School fosters a values-based culture of innovation and creativity to enhance the research performance of the University and to achieve excellence in research and teaching outcomes. All staff are expected to contribute to the team’s values of respect, compassion, growth, collaboration and safety.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the following Selection Criteria^ (found in the Position Description)
- Highly developed skills in time management, setting priorities, planning and organising own work and influencing others in order to meet deadlines
- Demonstrated customer service focused approach with experience of, and commitment to providing, high level professional support to all stakeholders.
- An ability to exercise sound judgement and to maintain confidentiality.
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Nick via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
