Position Number: 0037781
Location: Parkville
Role type: Full-time; Continuing
Faculty: Medicine, Dentistry and Health Sciences
School: Biomedical Sciences
Salary: UoM 5 - $83,159 – $95,518 p.a. plus 17% super
- Provide seamless support to coursework programs within the School of Biomedical Sciences!
- Manage a portfolio of subjects, within a small, dedicated team.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
In line with the 2024 Enterprise Agreement clause 1.15.5 & 1.15.6.2, the University is committed to growing the number of Continuing jobs, and to increase the proportion of Continuing employment FTE in comparison to Fixed-Term or Casual employment. As part of this shared objective, all continuing vacancies will be advertised internally for a minimum of five working days to allow for current staff at the University to apply and be considered - ahead of external recruitment.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.
Your next career opportunity
Bring your strong organisational and communication skills to this dynamic role supporting coursework programs in the School of Biomedical Sciences. As the Academic Support Officer, you will manage a portfolio of subjects and related activities, working closely with academic staff, students, the Faculty Teaching and Learning Unit and University Services.
You will provide accurate advice on policies and procedures, coordinate subject administration and maintain high levels of accuracy using complex database systems. You may also provide secretariat support to Teaching and Learning committees. This is a collaborative and fast-paced role where your attention to detail, time-management skills, and ability to work effectively with others will help ensure a smooth academic experience for both students and staff.
Your responsibilities will include:
- The incumbent will be responsible for the administration of a portfolio of academic subjects. Key responsibilities include but are not limited to assisting with exam processes, special consideration process management, database management, Canvas support and responding to student and staff enquiries.
- Provide secretariat support to relevant Boards of Examiners and Teaching Committees and organise relevant meetings as required. Provide advice to these meetings on procedural matters.
- Provide advice to academic staff and students on academic policy and procedure and identify where there is a gap in such policy and procedure and refer the matter to supervisor.
- Liaise effectively with academic and relevant departmental, school, faculty and University staff to ensure that task deadlines are clearly identified, communicated and achieved.
- Provide back-up for other staff in times of absence or peak periods.
You may be a great fit if:
We are looking for a proactive and detail-oriented administrator with a passion for supporting staff and students within a University setting. In this role, you will use your strong organisational and communication skills to prepare reports, coordinate workflows, and provide seamless support to stakeholders.
You also have:
- Completion of an undergraduate tertiary qualification or an equivalent combination of relevant experience and/or education/training.
- Highly developed administrative and organisational skills with the capacity to work both independently and as part of a team in a service-oriented environment, including possessing the ability to exercise judgement and initiative.
- Excellent communication skills including the ability to prepare reports, committee papers, agendas and minutes, correspondence and student information guides.
- Demonstrated ability to liaise effectively with students and staff at all levels.
- Demonstrated ability to understand and implement policy and procedure.
- Excellent computer skills including a good knowledge of the Microsoft Office suite (in particular Microsoft Excel) as well as the capacity to learn and use in-house administrative database systems.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program
- Comprehensive career development and training, plus a 25% discount on UniMelb graduate courses for your immediate family members!
For more information check out our benefits page!
Your new team – School of Biomedical Sciences
As part of the Faculty of Medicine, Dentistry and Health Sciences since 2015, the School comprises three Departments, Departments of Anatomy and Physiology, Biochemistry and Pharmacology, and Microbiology and Immunology. It has 85 research groups across the three departments, awarding-winning teachers and more than 2500 equivalent full-time student enrolments each year.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.
The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring
If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au.
Working at the University – what you need to know
This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Join Us and unlock your career potential!
Is this the perfect opportunity for you? Apply today! Including the following documents:
- Resume
- Cover Letter outlining your interest and experience
- The responses against the Selection Criteria^ (found in the Position Description)
^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria
If you have any questions regarding the recruitment process, please feel free to contact Nick Petersen via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Position Description
