About the Opportunity

We are seeking a highly organised and proactive Project Administrator to join our dynamic team. This role is key to ensuring the successful mobilisation and transition of facility management contracts. You will work closely with a variety of business stakeholders, supporting the end-to-end process from bidding and tendering through to the contract 'go-live' phase and service delivery.

In this role, you will work closely with the Contract Transitions Manager to coordinate delivery of multiple work streams, including operational management, HR and recruitment, PPE, systems, and IT, ensuring all activities are aligned with customer expectations and contractual obligations. Your responsibilities will also include overseeing the RACI matrix management and conducting post-mobilisation reviews, to ensure continual improvement for future project mobilisations.

This is a permanent, full-time position based in Parramatta (NSW), offers a challenging yet rewarding opportunity to contribute to the successful execution of key contracts and drive continuous improvement across the business.

Some of the key benefits of the position and employment at Programmed include:

• Competitive remuneration.
• A comprehensive benefits program offering savings at hundreds of retailers across ANZ.
• Paid parental leave & Employee Assistance Program (EAP) with tailored well-being support.
• Long-term career potential with opportunities for growth and development within the business.

Leveraging your exceptional stakeholder engagement and organisation skills, your key responsibilities will be:

• Manage and coordinate the administration and mobilisation of facility management contracts.
• Work closely with stakeholders to ensure timely and successful contract transition from pre-bid through to service delivery.
• Oversee work streams across HR and recruitment, IT systems, PPE, and more, ensuring resources and processes align with project timelines.
• Develop and maintain RACI matrices to ensure clarity of roles and responsibilities throughout the mobilisation process.
• Conduct post-mobilisation reviews, identifying areas for continuous improvement for future mobilisations.
• Ensure seamless communication and collaboration with both internal teams and external partners.
• Document and track progress to ensure projects are delivered on time and to customer satisfaction.

About You

To be successful in this role, you will have previous experience in project administration or coordination, ideally with a delivery provider in the maintenance or facilities management industry or similar. Experience with contract transitions/mobilisations or involvement with coordinating people, process or systems for new programs of work is highly advantageous, however not essential.  You will possess excellent organisational skills, an eye for detail, and a proactive approach to problem-solving.

Additionally, you will demonstrate and possess the following:

• Project Management qualification advantageous, however not essential.
• Strong coordination and multi-tasking abilities.
• Familiarity with creating and managing project management tools such as gant charts, RACI matrices etc.
• Experience working closely with cross-functional teams to deliver projects.
• Excellent communication skills and the ability to manage stakeholder relationships effectively.
• Proficiency in MS Suite (Teams, Sharepoint, Excel, Word, Outlook, PowerPoint).
• Cultural alignment with our core values: Safety Leadership, Care & Empathy, Customer Service, and Diversity, Inclusion & Equality.

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. 

Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. 

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.