Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Competitive pay: Competitive pay range with annual performance and remuneration review program.
• Work/life balance: Enjoy Hybrid working arrangements with 1 day a week WFH
• Exclusive employee perks: Access discounts on shopping, entertainment and dining
• Invest in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About the Opportunity

We are seeking a detail-oriented Administration Assistant to join our team, responsible for providing general administration support and work coordination for a key facility management contract. This includes assisting with accounts, high volume data entry, optimising resource allocation, and ensuring compliance with service delivery standards.

This permanent, full-time role is based at Melbourne Airport and will play a pivotal role in supporting operational efficiency and ensuring alignment with contractual, financial, and safety requirements.

Through exceptional administration and coordination support, your key responsibilities will be:

• Raise and manage purchase orders in accordance with company procurement procedures, ensuring timely processing and accurate entry into financial and maintenance systems.
• Manage high-volume data entry with precision and efficiency, maintaining the integrity of administrative and operational records.
• Coordinating site access and logistics for tradespeople and contractors
• Organising staff uniforms to ensure a smooth transition into the team
• Supporting the Facility Management team in day-to-day operations
• Maintain comprehensive and accurate records across all aspects of operations, including compliance documentation, safety records, and service logs, while assisting in the preparation of regular performance and operational reports.
• Provide day-to-day administrative support to the Facility Management team, including meeting coordination, document preparation, and communication with internal and

About You

To be successful in this role, you will have a proven background in providing administration, ideally in an organisation delivery trades or maintenance services. The ideal candidate will have strong organisational skills, a proactive approach to problem-solving, and a keen eye for detail.

Additionally, you will demonstrate and possess the following:

• Previous administrative experience (maintenance or facilities management preferred, but not essential).
• Familiarity with accounts systems and processes.
• Knowledge of ERP & Business Management Software (Promap, Maximo & Touchstone is a plus).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong time management and organisational skills.
• Excellent communication and teamwork abilities.
• Ability to manage multiple tasks and pay attention to detail.
• Positive attitude, strong motivation, and a proactive approach.
• Cultural alignment with our core values: Safety Leadership, Care & Empathy, Customer Service, and Diversity, Inclusion & Equality.

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. 

Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. 

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.