Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Attractive pay: Competitive pay range with annual performance and remuneration review program.
• Prime location: Based at Lockyer Valley Correctional Facility (Gatton Prison), great for local employment close to home and only an hour’s drive from Brisbane.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, SuperCheap Auto, and many more!
• Investment in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About the Opportunity

We are seeking a detail-oriented Administration Assistant to join our team, responsible for providing general administration support and work coordination for a key facility management contract. This includes assisting with accounts, reporting, creating efficient schedules, optimising resource allocation, and ensuring compliance with service delivery standards for strategic asset management, digital engineering, and maintenance services.

This permanent, full-time role is based in Gatton (QLD) and will play a pivotal role in supporting operational efficiency and ensuring alignment with contractual, financial, and safety requirements.

Through exceptional scheduling and coordination, your key responsibilities will be:

• Provide general administrative support for maintenance activities, ensuring smooth operations.
• Assist in maintaining detailed maintenance schedules to optimise resource use and minimise downtime.
• Coordinate planned, reactive, and preventative maintenance tasks with internal teams and external contractors.
• Track and report on maintenance progress, ensuring alignment with contractual requirements and KPIs.
• Maintain accurate data in maintenance management systems and keep comprehensive records.
• Support process improvements to enhance operational efficiency and scheduling accuracy.
• Help integrate digital solutions to streamline maintenance reporting and operations.

About You

To be successful in this role, you will have a proven background in providing administration, ideally in an organisation delivery trades or maintenance services. The ideal candidate will have strong organisational skills, a proactive approach to problem-solving, and a keen eye for detail.

Additionally, you will demonstrate and possess the following:

• Previous administrative experience (maintenance or facilities management preferred, but not essential).
• Familiarity with accounts systems and processes.
• Knowledge of ERP & Business Management Software (Navision/Dynamics 365 is a plus).
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong time management and organisational skills.
• Excellent communication and teamwork abilities.
• Ability to manage multiple tasks and pay attention to detail.
• Positive attitude, strong motivation, and a proactive approach.
• Cultural alignment with our core values: Safety Leadership, Care & Empathy, Customer Service, and Diversity, Inclusion & Equality.

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. 

Our Facility Management business unit partners with our valued clients to deliver a comprehensive range of facilities management from small repair work to managing large-scale facilities and infrastructure networks.

We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. 

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.