Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Competitive compensation: Receive an attractive base salary aligned with your experience.
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, SuperCheap Auto, and many more!
• Flexible hybrid work: Enjoy the freedom of a hybrid work model that supports your lifestyle and promotes a healthy work–life balance.
• Choice of office locations: Work from either our Notting Hill or Docklands offices; whichever suits you best.
• Salary sacrifice benefits: Take advantage of novated vehicle leasing, income protection insurance, and other financial perks.
• Investment in you: We're passionate about personal and professional growth, offering access to certificates, webinars, mentorship, and practical training to help you thrive in your career.
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About the Opportunity

We are seeking an experienced Bid Coordinator to join our high-performing Open Spaces team within the Programmed Property Services business unit, where we specialise in delivering exceptional grounds management and open spaces maintenance services. In this pivotal role, you will lead the end-to-end bid process, ensuring the delivery of compelling, compliant, and commercially sound proposals that support our growth across universities, schools, federal and local governments, parks and commercial enterprises.

This permanent, full-time based in either Notting Hill or Docklands (VIC) is central to driving business development outcomes. You will collaborate closely with operational teams, subject matter experts, and senior leadership to shape winning strategies, manage timelines, and ensure high-quality submissions that reflect our commitment to excellence in open space and grounds maintenance.

Through your bid management expertise and leadership, your key responsibilities will be:

• Lead the development and submission of bids, tenders, and proposals for grounds maintenance contracts.
• Coordinate input from cross-functional teams including operations, finance, and compliance to ensure accurate and timely submissions.
• Develop bid strategies that align with client needs and company capabilities, enhancing win rates.
• Manage bid timelines, documentation, and governance to ensure compliance with client and regulatory requirements.
• Write and edit proposal content to clearly articulate value propositions, differentiators, and service offerings.
• Conduct post-bid reviews and analysis to identify lessons learned and continuous improvement opportunities.
• Maintain a library of bid templates, case studies, and project profiles to support future submissions.
• Build strong relationships with internal stakeholders and external partners to support collaborative bid development.

About You

To be successful in this role, you’ll bring a proven track record in bid management, ideally within grounds maintenance, facilities services, construction, or a similar operational environment. You’ll be highly proactive, an exceptional communicator, and adept at engaging with a wide range of stakeholders to craft compelling proposals and drive business growth.

Additionally, you will demonstrate and possess the following:

• Relevant tertiary qualifications in business, marketing, communications, or equivalent professional experience.
• Knowledge of open spaces, horticulture, or grounds maintenance is highly desirable, though not essential.
• Excellent communication and presentation skills with the ability to engage and influence stakeholders at all levels.
• A proactive approach to problem-solving and process improvement.
• Proficiency in MS Office Suite (Word, Excel, Outlook & PowerPoint).
• Cultural alignment with our core values: Personal Safety Leadership, Care & Empathy, Customer Service, Diversity, Inclusion & Equality.

About Us

Programmed is a leading provider of operations and maintenance services across all industry sectors including education, health, infrastructure, manufacturing, transport and mining in Australia and New Zealand. 

Our Property Services division is an expert maintenance management provider specialising in a variety of services including commercial painting, grounds maintenance, signage solutions, and building fit-out and refurbishment projects.

We encourage career development, support flexibility and care about your personal wellbeing and safety. Join the Programmed team today. 

Work With Us

Submit your application today and join us on our mission to build outstanding people, strong customers, and great communities.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.