Purpose of the position

Assist in program management and coordination services for capital and non-capital projects. Assist Project Managers and Projects Supervisors to co-ordinate and manage capital and non- capital projects that satisfy the operational objectives of stakeholders and to assist with ensuring their completion is on time, to budget within technical and quality standards.

Key stakeholders

Project Managers, Project Supervisors, Operational Staff, HSEQ Team

Role activities

• Assists with the administration of the delivery of Capital and Non Capital projects.

• Assists with preparation of weekly and monthly reporting on program and expenditure.

• Assists with undertaking regular reviews to ensure projects remains within budget constraints as well as document control and management through appropriate tools.

• Ensures that progress reports on projects are prepared to meet the requirements of the relevant Stakeholders including monitoring and reporting on progress of milestones against budget and schedule.

• Provides services to support the project administration for the delivery of Capital and Non Capital projects.

• Assists with the preparation of project reports as required.

• Develop worksheets for variety of operational purposes such as timesheets, forecasts, project planning and scheduling etc.

• Ensures close out activities are carried out following the appropriate standards and processes.

• Attends and participates in relevant project meetings.

• Coordinates the provision of expertise for project management information systems.

• Assists in the preparation of tender and coordinates the supply of materials for capital.

• Assists in components of contracts to enable the appropriate closeout of Contracts and Purchase Orders within procurement.

• Complies with relevant legislation, regulatory requirements, corporate policy and ethical standards.

• Ensures all required compliance based activities are undertaken in a timely and satisfactory manner

Benchmarks for success

• Delivery of accurate and timely reporting

• Delivery of efficient support services to the business

• Responds to stakeholder enquiries in a prompt manner

• Achieve or exceed HSEQ targets

• Satisfactory completion of objectives as agreed with the Line Manager

A great fit for the role Qualifications

• Certificate II in office administration or a relevant business related discipline Experience and Knowledge

• Demonstrated developed knowledge of project management principles and practices relating to the function of the area to which this position is attached.

• Proficient in MS Excel and MS words. Moderate skill level in MS Project will be desirable. 

• Demonstrated well developed conceptual and analytical skills.

• Sound interpersonal, communication, negotiation and influencing skills.

A perfect fit for our team

Our values unite us and provide a set of common guiding principles that help instil a sense of pride throughout our business and serve as great reminders of the core values employees should strive to embody every day. You will:

• Understand business risks and implement appropriate safety initiatives and strategies to address those risks or integrate safety considerations into all planning and business activities

• Balance delivery of customer requirements with our operational requirements and capabilities

• Understand and draw on the strengths provided by diversity to help us meet the need of our people customers and the community

• Show care and empathy for the people around us; our employees, customers and the communities we work in and respect everyone's contribution by working together to achieve common goals and project outcomes

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we

work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.