Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Competitive Salary: Earn a reliable income for your skills and hard work
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, Supercheap Auto, and many more!
• Career growth: We’re invested in your future – explore development and progression opportunities within the company
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs

About The Opportunity

Programmed Facility Management is seeking an experienced Contract Administrator to join our Brisbane team based in Spring Hill. This is an excellent opportunity to be part of a team delivering essential maintenance services to a variety of contracts and industries.

In this role, you will be responsible for managing contracts throughout their lifecycle, ensuring that terms, conditions, and obligations are clearly defined and adhered to by all parties. The role involves preparing and reviewing contract documentation, coordinating with internal teams and external contractors, and monitoring performance, compliance, and variations. 

Nature of position: Full-Time

Location: Brisbane

Reporting line: General Manager 

Key Responsibilities

• Draft, review, and finalize contracts, ensuring terms, conditions, and specifications align with legal and organizational requirements.

• Monitor contracts to ensure all parties comply with agreed terms, deliverables, timelines, and regulatory requirements.

• Maintain accurate contract records, including amendments, correspondence, variations, and approvals.

• Assist in negotiating contract terms, pricing, scope changes, and risk allocation with clients, suppliers, or subcontractors.

• Manage contract variations, change orders, and amendments, ensuring they are documented, approved, and reflected in the contract.

• Liaise with project managers, legal teams, procurement, finance departments, and external contractors to ensure smooth contract administration.

• Identify contractual risks, disputes, or non-compliance issues and escalate or resolve them appropriately.

• Track contractor performance and milestones to support payment approvals, invoicing, and financial reporting

About You

To excel in this position, you will be an experienced Contract Administration professional, preferably within facilities or construction, with excellent communication skills and attention to detail. Ideally, you will also possess:

• Relevant qualifications in business, project management, or contract law would be desirable
• Ability to work well within a team to support shared objectives.
• Strong customer service skills with the ability to build positive stakeholder relationships.
• Ability to manage multiple tasks accurately and with attention to detail.
• Clear and effective verbal and written communication skills.
• Ability to identify and resolve contract-related issues.
• Responsiveness to changing priorities in a fast-paced environment.
• Experience with work order or asset management systems (e.g. Loc8) and data tools like Excel.

About Us

Programmed is a leading provider of staffing, maintenance and facilities management services across a range of industries. Working with us means you will become part of the Programmed team, a company that encourages career development, supports flexibility and cares about your personal wellbeing and safety.

Work With Us

Join us on our mission to build outstanding people, strong customers and great communities. Apply today.

Our Commitment

Programmed and PERSOL support a workplace culture of zero harm and encourage this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, genders, ages, sexual orientations or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.