Administration Officer - Sort Centre
Job no: 40004971
Work type: Full Time
Location: Sydney - West
Exciting Opportunity for a proactive Administration Officer to Support the Returnable Packaging Centre Team!
- Monday to Friday, 9am-5pm hours - no weekend work!
- Long term, stable employment with ongoing career advancement
- Great opportunity to join a global recycling leader in a rare administration role
As a Warehouse Administrator, you'll play a pivotal role supporting the Sort Centre while collaborating with other Visy departments to ensure smooth day-to-day operations. Based in Penrith and reporting directly to the Sort Centre Manager, you’ll be part of a close-knit team that values the contributions of this role.
Your responsibilities will include general warehouse administration, stock control, SAP processing, procurement support, and data entry. The ideal candidate will bring strong attention to detail, excellent time management, and problem-solving skills to manage competing priorities while meeting customer expectations. If this sounds like you, we’d love to hear from you!
What You Will Do:
- Act as the first point of contact for internal and external inquiries, managing phone calls and emails
- Collect and process all production paperwork to ensure data accuracy
- Update and maintain records through Monday.com, SAP, and Excel ensuring daily spreadsheet maintenance is correct
- Oversee employee documentation, including, inductions, compliance, timesheets for accurate payroll processing
- Complete weekly stock reconciliations across all states, ensuring alignment with system records
- Raise, track, and manage purchase orders across VIC, NSW, QLD, SA, & NZ, ensuring timely approvals and fulfillment
- Ensure warehouse scheduling is updated daily to prevent operational disruptions
- Investigate and resolve customer return discrepancies, ensuring accurate credit processing
- Proactively recommend process improvements to enhance order processing speed
- Ensure all employees, visitors, and transport drivers comply with OH&S policies
- Perform other ad hoc duties as required
What you will bring:
- Prior experience within a similar Warehouse, Production, or Logistics environment
- 3-5+ years’ experience in an Administration or Office Management position
- Advanced proficiency in Microsoft Office, Excel is a must (Including pivot tables & Macros)
- Previous stock control, procurement, and financial administration responsibility
- Strong organizational skills, capable of multitasking and prioritizing competing demands
- Excellent communication skills, both written and verbal, with the ability to effectively interact with internal and external stakeholders
What you will love:
- Sustainability: Contribute to sustainability initiatives that make a difference
- Supportive Environment: Be part of a team that values safety, respect, and collaboration
- Career Growth: Opportunities for further training and career advancement within a fast-growing company
- Work life Balance: Enjoy great hours to help you balance your professional and personal life
You will be required to meet Visy’s employment criteria which will include a criminal history check and pre-employment medical (including drug & alcohol testing).
Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Standard Time
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