Events and Administration Coordinator
Job No.: 673503
Location: Clayton campus
Employment Type: Full-time
Duration: Fixed-term appointment until 31/12/2025
Remuneration: $93,496 - $100,918 pa HEW Level 06 (plus 17% employer superannuation)
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Amplify your impact at a world top 50 University
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Join our inclusive, collaborative community
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Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The Faculty of Engineering rated number 1 Engineering School in Australia is renowned worldwide for its quality and calibre of teaching, research and graduates. Their research activities provide a platform for establishing a thriving educational enterprise and our staff are committed to creating a dynamic learning environment. The research activities range from fundamental studies to research with a strong application orientation.
The Faculty are looking for their next Events and Administration Coordinator who will work closely with internal stakeholders to deliver targeted and engaging events as well as delivering efficient and timely administration support to the Senior Operations Coordinator and Manager.
The successful candidate will plan, coordinate and deliver events for the Monash Innovation Labs including industry engagement events, conferences, seminars, tours and visits. They will also undertake key administration functions to enhance the smooth and professional running of the Monash Innovation Labs and Makerspace Network.
Key responsibilities for this position include:
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Managing and coordinating a range of events and engagement projects within strict timelines to exacting standards within Monash Innovation Labs
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Delivering a range of complex administrative processes including producing reports and marketing materials, facilitating communication and workflow, operational support
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Actively participating in, developing and implementing continuous improvement activities
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Building and sustaining effective working relationships
To be successful in this role, you will need to have:
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Demonstrated experience in event coordination including the successful delivery and support of multiple well executed events.
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Experience providing excellent administrative support services in a busy and complex environment
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Strong administrative skills, including demonstrated accuracy and attention to detail, ability to draft and prepare a range of documentation and appropriately handle confidential and sensitive information
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Excellent time management and organisational skills with the ability to set priorities and meet deadlines
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Highly developed computer literacy, including experience using business software such as Microsoft Office and the Google Suite
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen. We make tangible contributions because our purpose is clear; to deliver positive economic, social and environmental impact in resolving the global challenges of our age.
At the core of achieving this purpose is the diversity of our staff. We welcome and value everyone's contributions, lived experience and expertise. When you come to work, you can be yourself, be a change-maker and develop your career in exciting ways. This is why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria’s 2, 3 and 4.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Ms Katharine Smith, Manager, Monash Innovation Labs and Makerspace Network, 0407 285 883
Position Description: MiLabs Events and Administration Coordinator
Applications Close: 31 January 2025 11:55pm AEST
Supporting a diverse workforce
