Executive Assistant
Job No.: 670447
Location: Clayton campus
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $103,178 - $113,167 pa HEW Level 07 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
As the Executive Assistant you will provide a wide range of high-level administrative support and office management services to the Vice-President (External Engagement) and other senior managers and colleagues within the External Engagement portfolio. This position will undertake key Executive Assistant and office management functions to ensure the smooth and professional operation of the office including: drafting correspondence, facilitating communication, scheduling meetings, event management and coordination, secretarial support, asset management, onboarding and offboarding, diary management and liaising with university staff and external bodies.
In this role, you will facilitate effective communication and workflow, producing and editing papers, briefings, presentations and other written advice. You will take responsibility for high level email, calendar and travel management, data entry in the University’s CRM system, meeting coordination, whilst applying and advising on policy and coordinating events such as workshops, functions and conferences.
To be successful in this role, you will have experience providing professional administrative and executive support in a fast-paced environment and demonstrate strong organisational skills, attention to detail, and the ability to handle sensitive information with discretion. With a commitment to excellent customer service, you will have experience effectively managing competing priorities, working independently, and collaborating within a team. You will also have highly developed communication skills with a demonstrated ability to interact confidently with diverse stakeholders and resolve complex issues with positive outcomes.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. You are not required to address the Key Selection Criteria, but are requested to provide a cover letter highlighting your relevant experience.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Jessica Schmidt, Senior Manager, Strategy & Planning, +61 3 9903 4593
Position Description: Executive Assistant
Closing Date: Sunday 20 April 2025, 11:55pm AEST
Supporting a diverse workforce
