Project Officer
Job No.: 673353
Location: Clayton campus
Employment Type: Part-Time 0.8 FTE
Duration: 2 year fixed term
Remuneration: Pro-rata of $93,496 - $100,918 pa HEW Level 06 (plus 17% employer superannuation)
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Amplify your impact at a world top 50 University
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Join our inclusive, collaborative community
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Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
Join the Faculty of Science at Monash University - Make a Difference in Science and Innovation
At the Faculty of Science, we offer a diverse range of undergraduate and postgraduate courses across five schools, covering disciplines from physical and biological sciences to biomedical, behavioural, environmental, mathematical, and computer sciences. Our collaborative approach, with contributions from ten other faculties, allows students to explore a wide array of study options and access cutting-edge research opportunities.
With a strong research reputation, the Faculty of Science spans the full spectrum from theoretical to applied research. Our work contributes to ground-breaking knowledge, technologies, and insights that challenge how we interact with the world.
We are seeking a highly skilled Project Officer to join our team. In this role, you will provide critical administrative and project coordination services to ensure the successful delivery of various projects within the Faculty of Science. Working closely with a range of stakeholders, you'll support the Manager of Planning and Operations in developing project and communication plans, gathering and analysing data, and preparing documentation to drive project objectives.
Your expertise in process management and sound judgment will enable you to offer timely and insightful advice to project teams and stakeholders, ensuring smooth project execution.
The successful candidate will be responsible for:
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Provide a range of project support services including: assisting with project scoping and identifying deliverables, monitoring and reporting on project progress, developing and collating documents, reports and correspondence, coordinating and providing executive support to project committees and meetings
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Plan and undertake project related tasks, ensuring they are completed in accordance with agreed standards and timeframes
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Translate complex processes and issues into clear and understandable goals and targets for the various audiences
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Act as a key liaison point including coordinating between various subject matter experts subject matter expert in relation to project progress and objectives and deliverables
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Undertake research, analyse results, investigate options and provide recommended solutions to project related issues
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Prepare range of project documents, including process maps using Pro-map, position project status reports, papers, briefings, reports communications and presentations for a range of audiences
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Build and sustain effective working relationships with a network of internal and external contacts to facilitate communication and support project objectives
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Actively participate in continuous improvement activities to enhance the efficiency and effectiveness of project- related administration, processes and systems
To be successful in the role, the successful candidate will demonstrate the following:
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A degree in a relevant field with applicable experience, extensive experience and specialist expertise or broad knowledge in technical or administrative areas, or an equivalent combination of relevant experience and/or education/training.
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Excellent administration and project coordination skills with the ability to simultaneously support multiple projects through to completion in accordance with agreed standards and timeframes
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Excellent planning and organisational skills, with experience establishing priorities and meeting deadlines
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Demonstrated ability to work as an effective member of a team as well as the ability to work with independence, judgement and initiative
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Strong relationship building skills, including the ability to interact with a variety of stakeholders
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Strong research, analytical and problem-solving skills
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Highly-developed interpersonal and communication skills, including experience in developing professional documentation and presentations
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Advanced computer literacy with the ability to use project management and process mapping software
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Join the pursuit of our purpose to build a better future for ourselves and our communities - #ChangeIt with us.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Suba Vaasan, Faculty Planning Finance and Operations Manager, Suba.Vaasan@monash.edu
Position Description: Project Officer
Applications Close: 3rd March 2025 at 11:55 PM AEST
Supporting a diverse workforce
