Senior Timetabling Officer
Job No.: 678224
Location: Clayton campus
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $93,496 - $100,918 pa HEW Level 06 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The Senior Timetabling Officer supports a range of complex administrative services to support Scheduling Operations. This role assists in creating an on-campus and online timetable for the University. The Senior Officer liaises with stakeholders to appropriately assign resources and coordinate allocations of both staff and students, create and manipulate reports and monitor availability of teaching activities using the relevant software applications.
The Senior Officer also supports the effective development of the University annual timetable for partner faculties utilising relevant systems (Syllabus Plus, Allocate+, Reporting Tools); this includes:
- Negotiating with faculties, departments, schools, academics and other Monash University departments to resolve timetable problems and efficiently utilise space for teaching activities
- Developing and maintaining processes to ensure data integrity of class allocation applications and systems
- Use Syllabus Plus Enterprise and MSExcel to create and manipulate teaching allocation reports for regular review and make strategic recommendations to the Manager
The Senior Officer contributes to the review, implementation and continuous improvement of core scheduling and allocation systems and processes to drive efficiencies and enhance the experience of students and stakeholders.
To be successful in this role the applicant will have:
- A sound working knowledge of Syllabus Plus Enterprise, including the creation and management of Student Sets
- A sound working knowledge of the Allocate+ student allocation system
- Advanced knowledge of MS Excel and a good working knowledge of the MS Office suite of applications with a demonstrated ability to learn new software applications
- Proven problem solving skills with the ability to deliver creative solutions, recommend and implement changes to improve the efficiency of processes
- High level of communication skills, both face to face and on the telephone, and a demonstrated commitment to the provision of direction and quality service with minimal supervision for all levels of staff and students
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
Please submit a copy of your CV along with a cover letter in which you address how fit this role. A separate document addressing the Key Selection Criteria is not required.
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Sharon Ng, Lead Adviser, Scheduling Operations, +61 3 9902 0534 or sharon.ng@monash.edu
Position Description: Senior Timetabling Officer
Applications Close: Tuesday 29 April 2025, 11:55pm AEST
Supporting a diverse workforce
