Group Executive Assistant
Job No.: 678246
Location: Clayton campus
Employment Type: Part-time, fraction (0.8)
Duration: Continuing appointment
Remuneration: Pro-rata of $93,496 - $100,918 pa HEW Level 06 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
We are excited to invite applications for the role of Group Executive Assistant within the Alumni Engagement team at Monash University. In this vital position, you'll provide high-level administrative support to the Deputy Director, Alumni Engagement, and help coordinate projects, events and general administrative tasks that contribute to the team’s success in a dynamic and fast-paced environment.
As a Group Executive Assistant, you'll be responsible for managing a wide range of administrative tasks, including drafting correspondence, scheduling meetings, and coordinating travel arrangements. You will support event planning, facilitate communication across teams, and provide secretarial support for committees, as well as managing documents, monitoring budget reports, and assisting with purchasing and credit card reconciliation via Coupa. Additionally, you’ll actively contribute to continuous improvement initiatives and ensure smooth workflow by maintaining effective record management systems. This role offers the chance to collaborate with a network of internal and external stakeholders, playing a key part in maintaining excellent organisational practices and service delivery.
To succeed in this role, you'll need extensive experience providing executive support in a fast-paced environment, with exceptional attention to detail and strong organisational skills. You must be able to manage priorities, handle confidential information, and meet deadlines while maintaining a high standard of customer service. Strong written and verbal communication skills are essential, along with the ability to collaborate effectively with diverse stakeholders. A high level of computer literacy, including proficiency in Microsoft Office, Google Suite, Coupa, and Concur, is also required.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Caroline Scully, Deputy Director, Alumni Engagement, +61 (0) 407 206 915
Position Description: Group Executive Assistant
Applications Close: Thursday 17 April 2025, 11:55pm AEST
Supporting a diverse workforce
