Administrative Officer
Job No.: 679598
Location: Caulfield campus
Employment Type: Part-time, fraction (0.8)
Duration: Continuing appointment
Remuneration: Pro-rata of $83,424 - $95,825 pa HEW Level 05 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The Department of Fine Art is seeking an organised and proactive Administrative Officer to support the smooth and efficient operation of our Department and academic units. In this dynamic role, you will provide high-quality administrative and executive support, helping to coordinate day-to-day operations, assist communications and workflows, and support academic activities. As a central point of contact for staff, students, and external stakeholders, your professionalism and attention to detail will ensure excellence in service delivery.
This position will be responsible for delivering a broad range of administrative services, including coordinating meetings, producing documentation, maintaining records, and supporting teaching delivery functions such as timesheet administration. You'll respond to inquiries, manage data securely, and provide timely advice to colleagues and stakeholders. In addition, you’ll contribute to faculty events, support project activities, and play an active role in continuous improvement initiatives to enhance administrative efficiency and service quality. Maintaining strong working relationships and ensuring compliance with university policies will be key to your success.
To be successful in this role you will have exceptional organisational and administrative skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment. Your strong communication, customer service, and problem-solving skills will enable you to respond effectively to a variety of stakeholders. Proficiency in business software and ERP systems, along with a sound understanding of university processes and procedures, will help you thrive in this role and support the Faculty’s operational success. A background or genuine interest in art or art history is also desirable.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application should include a Cover Letter and CV.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and background checks required for the role, as determined by the University.
Enquiries: Melanie Flynn, Fine Art Department Manager, +61 3 9903 4034
Position Description: Administrative Officer
Applications Close: Sunday 15 June 2025, 11:55pm AEST
Supporting a diverse workforce
