Executive Assistant
Job No.: 680360
Location: Clayton campus
Employment Type: Full-time
Duration: Fixed-term appointment until 19th Dec 2025
Remuneration: $80,603 - $92,585 pa HEW Level 05 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
We’re seeking a proactive and professional Executive Assistant to support the Head of Department and senior leaders within the Department of Civil Engineering. This is an exciting opportunity to play a key role in enabling the smooth day-to-day operations of a dynamic academic environment.
In this role, you’ll provide high-level administrative, secretarial, and office management support, ensuring the efficient functioning of the Head of Department’s office. Your responsibilities will include managing calendars, coordinating meetings and events, booking travel and accommodation, processing reimbursements through Concur, maintaining internal communication platforms (including intranet and web profiles), preparing documentation, and handling internal and external enquiries.
You will also provide executive support to departmental committees and working groups, including venue coordination, preparing agendas and papers, taking minutes, and ensuring follow-up actions are completed.
To be successful in this role, you’ll have a relevant tertiary qualification or equivalent experience, along with strong organisational and communication skills, attention to detail, and the ability to work with discretion and initiative in a fast-paced environment.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Join the pursuit of our purpose to build a better future for ourselves and our communities - #ChangeIt with us.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Ms Rachel James, Department Manager, civil.manager@monash.edu
Position Description: Executive Assistant
Applications Close: Sunday 8 June 2025, 11:55pm AEDT
Supporting a diverse workforce
