Research Administrative Officer
Job No.: 684169
Location: 211B Wellington Road, Mulgrave
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $96,768 - $104,450 pa HEW Level 6 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
The Office of Research Grants and Development is seeking a motivated and detail-oriented Research Administrative Officer to support our vibrant research community. This is a fantastic opportunity to contribute to world-class research by providing high-quality administrative support across the research lifecycle.
As a key member of the Awards team, you’ll play an essential role in supporting researchers with grant setup, variations, transfers, and reporting. Your strong organisational skills, customer service mindset, and analytical thinking will help ensure smooth and efficient delivery of post-award services.
Your Key Responsibilities
- Coordinate post-award processes including project setup, variations, transfers and reporting
- Provide responsive and professional support to the Monash researcher community
- Liaise with key internal and external stakeholders
- Maintain accurate records and data using research management systems such as Pure and Salesforce (UniCRM)
- Contribute to process improvements and support operational efficiency
- Collaborate with colleagues to meet team goals and uphold service excellence
- Ensure compliance with funding requirements and university policies
About You
You’re an enthusiastic and capable administrator with a passion for supporting research. You bring a proactive approach, excellent communication skills, and a commitment to accuracy and service.
To be successful in this role, you will demonstrate:
- A relevant degree or equivalent experience in administration or a related field
- Strong organisational and time management skills, with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Analytical thinking and problem-solving capabilities
- High-level computer literacy and attention to detail
- Knowledge of the university research environment and funding schemes (desirable)
About Us
The Office of Research Grants and Development works closely with Monash researchers, faculties, funding bodies and industry to facilitate the University’s research objectives. It does this through an active program of identifying and developing funding opportunities, providing active and timely assistance to researchers in the grant application process, administering awards, and providing statistical research data. With a clear purpose, proactive staff and new technologies, we make tangible contributions to the development, management and deliverance of research with positive economic, social and environmental impact in resolving the global challenges of our age.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
Please submit a current copy of your resume along with a cover letter and a document in which you address how you meet the Key Selection Criteria as outlined in the position description. For more instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Cath Macolino, Senior Manager, Awards, +61 3 9902 4773 or cath.macolino@monash.edu
Position Description: Research Administrative Officer
Applications Close: Sunday 21st September 2025, 11:55pm AEST
Supporting a diverse workforce
