Timetabling Adviser
Job No.: 684419
Location: Clayton campus
Employment Type: Full-time
Duration: Continuing appointment
Remuneration: $106,789 - $117,128 pa HEW Level 7 (plus 17% employer superannuation)
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Amplify your impact at a world top 50 University
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Join our inclusive, collaborative community
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Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
Are you ready to make a real impact on the educational journey of students? Join us in this pivotal role as a Timetabling Adviser and be at the heart of our University's teaching and learning excellence!
Why This Role Matters:
As a Timetabling Adviser, you'll be the go-to expert for academic and professional staff, ensuring our timetables run smoothly and efficiently. Your role is crucial in maintaining the integrity of our scheduling data and providing high-level reports that shape our academic landscape.
What You'll Do:
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Craft the Perfect Timetable: Develop and manage the university coursework timetable, ensuring everyone is on the same page with key dates, data, policies, and processes.
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Be a Problem Solver: Monitor progress and KPIs, and proactively engage with partner faculties to nip any timetabling issues in the bud.
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Drive Innovation: Contribute to the continuous improvement of our scheduling systems and processes, making life easier for students and stakeholders.
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Build Strong Relationships: Network with internal and external stakeholders to deliver top-notch scheduling outcomes.
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Provide Expert Insights: Offer specialist advice and detailed reports for senior management, backed by your knowledge of policies and best practices.
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Stay Ahead of the Curve: Conduct research and data analysis to keep us informed about enrolment patterns and space requirements.
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Ensure Smooth Operations: Collect accurate data for timetabling and create pathways for optimal, clash-free scheduling.
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Support Student Success: Run reports to ensure sufficient space allocation and collaborate with faculties to resolve any student allocation issues.
What We're Looking For:
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A degree in a relevant field with hands-on experience or an equivalent mix of education and experience.
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Proficiency in university systems like Callista, Syllabus Plus, and Allocate Plus.
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Strong planning and organisational skills, with a knack for meeting deadlines and driving improvements.
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Experience in student administration within a tertiary education environment.
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High-level analytical and reporting skills, with the ability to tackle complex problems.
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Excellent interpersonal and communication skills and the capacity to present complex information in an engaging way.
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Advanced computer literacy, especially with Microsoft Word and Excel.
If you're passionate about making a difference and enhancing the educational experience for our students, we want to hear from you! Apply now and join our dynamic team!
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Join the pursuit of our purpose to build a better future for ourselves and our communities - #ChangeIt with us.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
Please submit a current copy of your resume along with a cover letter in which you address how you meet the key selection criteria. For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Sharon Ng, Lead Adviser, Timetabling and Venue Services, Student Services, +61 3 9902 0534 or sharon.ng@monash.edu
Position Description: Timetabling Adviser
Applications Close: Tuesday 30 September 2025, 11:55pm AEST
Supporting a diverse workforce
