Executive Assistant - Neuroscience

Job No.: 685123

Location: The Alfred Campus

Employment Type: Part-time, fraction (0.3)

Duration: 12 month fixed-term appointment

Remuneration: Pro-rata $83,424 - $95,825 pa HEW 5 plus 17% superannuation 

• Amplify your impact at a world top 50 University
• Join our inclusive, collaborative community
• Be surrounded by extraordinary ideas - and the people who discover them

The Opportunity

Join one of Australia’s leading universities and contribute to world-class neuroscience research and education. Based at the Alfred Campus within the School of Translational Medicine, the Department of Neuroscience brings together clinicians, researchers and educators dedicated to advancing understanding of the brain and improving outcomes for people affected by neurological disease.

We are seeking an experienced and highly organised Executive Assistant to provide proactive, high-quality administrative support to the Head and Deputy Head of Department. This is an exciting opportunity to be part of a close-knit team making a genuine impact through research and innovation in neuroscience.

About You

You will be a confident communicator and skilled multitasker who thrives in a dynamic environment. Drawing on your experience providing executive or administrative support in a complex organisation, you’ll coordinate diaries, prepare correspondence and meeting papers, manage communications, and assist with departmental events and projects.

You’ll bring:

• Proven experience delivering executive or administrative support in a busy, multi-stakeholder environment
  
  
• Excellent organisational and time-management skills, with the ability to prioritise competing demands
  
  
• Strong written communication skills and attention to detail
  
  
• Proficiency with Microsoft Office Suite and confidence using business systems
  
  
• A collaborative mindset and commitment to providing outstanding service
  
  

Experience within a university, healthcare, or neuroscience/neurology-related setting will be highly regarded.

Your Impact

In this role, you will:

• Provide confidential administrative and executive support to senior leaders
  
  
• Manage calendars, correspondence, and meeting coordination efficiently
  
  
• Prepare agendas, minutes, and documentation for committees and working groups
  
  
• Liaise with internal and external stakeholders to ensure effective communication and workflow
  
  
• Contribute to process improvements and operational efficiency
  
  

You’ll play a key part in ensuring the smooth operation of the Department’s leadership office, helping advance Monash’s mission to deliver life-changing research and education.

About Monash University

At Monash, work feels different. There’s a sense of belonging, from contributing to something ground breaking – a place where great things happen.

We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.

Some 20,000 staff work for Monash around the world. We have 95,000 students, four Australian campuses, and campuses in Malaysia and Indonesia. We also have a major presence in India and China, and a significant centre and research foundation in Italy.

In our short history, we have skyrocketed through global university rankings and established ourselves consistently among the world's best tertiary institutions. We rank in the world’s top-50 universities in rankings including the QS World University Rankings 2026.

Learn more about Monash.

Today, we have the momentum to create the future we need for generations to come. Accelerate your change here. 

Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.

To Apply

For instructions on how to apply, please refer to 'How to apply for Monash Jobs'. Your application must address the Key Selection Criteria.

Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.

We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.

Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.

Enquiries: Vilija Jokubaitis, Senior Research Fellow, vilija.jokubaitis@monash.edu

Position Description: Executive Assistant

Applications Close: Sunday 16 November 2025 at 11:55pm AEST