Operations and Project Coordinator
Job No.: 686376
Location: Clayton campus
Employment Type: Full-time
Duration: 12 month fixed-term appointment
Remuneration: $106,789 - $117,128 pa HEW Level 7 (plus 17% employer superannuation)
- Amplify your impact at a world top 50 University
- Join our inclusive, collaborative community
- Be surrounded by extraordinary ideas - and the people who discover them
The Opportunity
Monash University is seeking qualified candidates for the position of Operations and Project Coordinator within the Monash Innovation division. Working closely with the Director, Commercialisation Strategy, this role will support the operations and coordination of a range of activities across Monash Innovation which will help our teams to perform and drive the change required to achieve growth and scale across our commercialisation and entrepreneurship activities.
A day in the life of the Operations and Project Coordinator is diverse, from coordinating divisional operations, developing a new process or policy alongside team members and other parts of the University, working with teams to coordinate data and databases for performance and stakeholder reporting, to tracking key change projects as well as ad hoc support to events and visits.
This role is all about helping to accelerate the building blocks for a growing team to achieve the vision of becoming a globally leading university in innovation and commercialisation, where a can-do attitude, with a high level of initiative, and the ability to work on detail while seeing the bigger picture and an interest in change management are valued traits.
As the successful candidate you will have a degree qualification in a relevant field with extensive relevant experience; or extensive experience and management expertise in project management, information and database management or business strategy. The ideal candidate will also have proven project management skills with a successful track record in coordinating projects within established standards, timeframes, and budgets, as well as strong database management abilities to ensure data accuracy and compliance. Additionally, the candidate should demonstrate excellent planning, organisational, interpersonal, and communication skills, along with a strong capacity for relationship management and problem-solving.
About Monash University
At Monash, work feels different. There’s a sense of belonging, from contributing to something groundbreaking – a place where great things happen.
We value difference and diversity, and welcome and celebrate everyone's contributions, lived experience and expertise. That’s why we champion an inclusive and respectful workplace culture where everyone is supported to succeed.
Learn more about Monash.
Be part of our story. Work with us to #ChangeIt.
Monash supports flexible and hybrid working arrangements. We have a range of policies in place enabling staff to combine work and personal commitments. This includes supporting parents.
To Apply
While we don’t require you to separately address the Key Selection Criteria in your application, we do ask that you address the four questions below in your cover letter to help us learn more about you:
- Project Coordination, Organisation, and Problem-Solving: Can you describe a time when you successfully coordinated or supported a project by managing competing priorities, organising resources, and ensuring tasks were completed on time and within budget, while maintaining accurate data management and addressing any challenges?
- Communication and Stakeholder Collaboration: How have you demonstrated strong communication and interpersonal skills by preparing professional documentation, presenting information clearly, and fostering collaboration with stakeholders?
- Technical Proficiency: How have you utilised advanced computer tools, such as project management software (e.g., Asana), content and database management systems, and other communication tools, to effectively support project coordination?
- Interest in Innovation and Startups: Tell us why you have a keen interest for innovation, startups, and technology?
For instructions on how to apply, please refer to 'How to apply for Monash Jobs'.
Diversity is one of our greatest strengths at Monash. We encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people with disabilities, neurodivergent people, and people of all genders, sexualities, and age groups.
We are committed to fostering an inclusive and accessible recruitment process at Monash. If you need any reasonable adjustments, please contact us at hr-recruitment@monash.edu in an email titled 'Reasonable Adjustments Request' for a confidential discussion.
Your employment is contingent upon the satisfactory completion of all pre-employment and/or background checks required for the role, as determined by the University.
Enquiries: Victoria Boag, Director, Strategy and Operations (Acting) via victoria.boag@monash.edu
Position Description: Operations & Project Coordinator
Applications Close: Wednesday 19th November 2025, 11:55pm AEDT
Supporting a diverse workforce
